Director of Accounts Payable and Systems

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Director of Payables and Systems manages the design, operation, and maintenance of all systems and processes for payments, expense reporting, and operational Accounts Payable activities. This includes accounting, reconciliation, and developing controls for the University's $400 million in annual payable expenses. This includes:

• Leadership and Team Management: Leads, manages, and develops three high-performing functional teams: Payables Systems, Accounts Payable, and Supplier Management including direct supervision of Associate Directors and Managers, and oversight of operational analysts.

• Strategic Systems Ownership & Security: Holds ownership and accountability for the security, data integrity, design, and maintenance of all networked payment systems, developing and implementing standard operating procedures, schedules, and ensuring policies stay up to date.

• Technology Deployment and Optimization: Drives the full lifecycle of system management, including business process design/redesign, coordinating multi-departmental efforts to deploy new systems and upgrades, and leading the iterative adoption of new functionality and system improvements.

• Innovation and Supplier Evaluation: Stays abreast of the evolving technology and supplier landscape for financial and payment systems, making recommendations to senior management regarding new systems to adopt, and leading the technical and financial evaluation of vendor proposals.

• Accounts Payable Operational Oversight: Directs and coordinates all Accounts Payable operational activities, including invoice and expense report processing, payment settlement, ACH/positive pay file management, supplier record maintenance, and assuring timely and accurate customer service expectations are met.

• Financial Control, Reconciliation, and Audit: Directs all payables accounting activities, including developing controls, performing comprehensive bank and system reconciliations, and acting as the primary point of contact for all external audit requests (financial statement, uniform guidance, and IT general controls).

• Policy, Reporting, and Performance Monitoring: Develops and promulgates university-wide policies for payables, writes complex trend and operational reports, and establishes and monitors Key Performance Indicators (KPIs) to drive departmental efficiency.

Work Interactions and Work Mode Designation

The Director reports to the Chief Procurement Officer and AVP for Procure-to-Pay. The Director supervises the Accounts Payable team, Supplier Management positions, and the Payables Systems team. Within the Office of the CFO, the Director provides critical support for these areas, and critical forecasting for technology, resourcing, and policy needs. The Director is also an engaged partner to support Procurement, Strategic Sourcing, Tax, all campus finance teams and GMS Financials in UIS. The Director, in partnership with the Chief Procurement Officer and AVP, Procure-to-Pay (P2P) and Procurement team is responsible for P2P business processes and technological alignments and innovations. The Director also interacts heavily with the OCFO’s reporting resources, the UIS Business Intelligence Team, Senior Business Managers, Financial Managers, non-financial faculty and staff as they seek to support in assuring that invoices and expense reports are paid timely and accurately.

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.