Executive Administrative Assistant

Company Description

Bosch-Charleston has been a producer of innovative products and Mobility Solutions for nearly 50 years.  Our facility delivers power & life-saving technology to the automotive market through Gasoline Injection Systems and Electronic Stability Control.  The recent addition of e-Motor production will drive the future generations of electric and hybrid vehicles. 

Come join our team and help us transform the future of Mobility!

• State-of-the-art facilities, equipment, and processes
• Safe and inspiring work environment for our associates
• Skills training available in areas such as Robotics, Lasers, and Vision Systems
• Opportunities for continued professional development and growth
• External training and travel opportunities available
• Empowerment through Associate engagement and incentive programs

Bosch-Charleston is ISO14001 and VPP certified; CO2 Neutral since 2020

Recent Awards:

• Fortune’s World’s Most Admired Companies
• Forbes’ America’s Best Large Employers
• Forbes’ America’s Best Employers for Diversity
• America’s Best Employers for Veterans

BOSCH is a proud supporter of STEM (Science, Technology, Engineering & Mathematics) Initiatives

• FIRST Robotics (For Inspiration and Recognition of Science and Technology)

• AWIM (A World In Motion)

Job Description

BASIC FUNCTIONS

The primary responsibility of this role is ensured smooth and efficient administrative and operational support for the Charleston plant management office (ChP/PC & ChP/PT).  Responsibilities will be broad and changeable in nature ranging from effectively maintaining calendars and scheduling meetings leading special projects and managing day-to-day activities at the PM office. The position requires sound operations/business/technical knowledge for establishing priority of duties, tasks, and objectives to ensure the highest level of performance for the executive.

PRINCIPAL RESPONSIBILITIES (*denotes essential functions as defined by ADA)

• Provides sophisticated calendar management for the PC and PT’s schedule, scheduling appointments, coordinating meeting and event logistics (e.g., virtual meeting, room reservations, AV needs, etc.) all while troubleshooting conflicts; making judgements and recommendations to ensure smooth day-to-day engagements.
• Must be adaptive and able to prioritize conflicting requirements in a proactive manner and within pressures of deadline commitments.
• Provide and fill a "gatekeeper" role, providing a bridge for smooth communication between the PM office and associates, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
• Screens incoming correspondences. Responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures, targets, and timetables, and develops follow up systems for completion.
• Timely and accurately arranges programs, events, conferences and catering by issuing information or invitations, coordinating participants, and controls event budget.
• Prepares communications and presentations up to final review of the executive with minimal supervision from conceptual direction.
• Prepares agenda, notices, minutes, and resolutions for meetings (local, divisional, and corporate).
• Acts as custodian of confidential plant and divisional documents and records for executives.
• Takes and transcribes dictation, and composes and prepares correspondence, reports, and other complex documents utilizing state of the art technology and software.
• Arranges all travel by developing itineraries and agendas, books transportation; arranges hotel and meeting accommodations.  Manages flight check-ins, delays and other travel considerations (travel requests)
• Preparing expense reports, purchase requisitions, etc.

REPORTING RELATIONSHIP

Target and Disciplinary reporting to ChP/PC.  Dotted line to ChP/PT.

Qualifications

• Associate or bachelor’s degree strongly preferred or significant executive support experience, including supporting senior leadership with a minimum of three (3) years’ experience in similar responsibilities, preferably in a manufacturing organization
• Strong computer and typing skills required; specifically, experience with Microsoft Office, including Excel, Word, Outlook and PowerPoint
• Must be an open and honest communicator across all levels of the organization
• Collaborative working skills and positive attitude
• Ability to complete a high volume of tasks and projects with little or no guidance
• Able to maintain a high level of integrity and discretion in