Executive Operations Coordinator | Automotive

Description

Executive Operations Coordinator 

Corporate  

Top Benefits 

• Medical, Dental & Vision Insurance (Low-cost or FREE) 

• FREE Life & Short-Term Disability Insurance 

• 401(k) with Company Match 

• Paid Holidays & Vacation 

• On-the-Job Training & Career Growth 

• Employee Referral Bonus ($500) 

• Employee Assistance Program (EAP) 

Your Role as an Executive Operations Coordinator

We are seeking a highly organized, proactive, and resourceful Executive Operations 

Coordinator to support our Chief Operating Officer (COO) at our Atlanta Corporate Office. 

This role serves as a key operational and executive support partner to the COO, 

helping manage priorities, facilitate communication, coordinate meetings and projects, 

and ensure the smooth execution of day-to-day business activities. 

The successful candidate will thrive in a fast-paced environment, anticipate needs, 

maintain exceptional organization, and provide responsive support across a wide range of 

executive and operational responsibilities. This role requires strong attention to detail, 

excellent communication skills, discretion in handling confidential information, and the 

ability to effectively coordinate across multiple departments. 

What You'll Do as an Executive Operations Assistant 

• Keep the COO and his operation moving. 

• Prepare agendas, reports, presentations, correspondence, and meeting 

materials.     

• Take meeting notes, document key decisions, and monitor action items 

for timely follow-up. 

• Coordinate meetings and communications among Production, Safety, Training, 

Retail, Security, Store Operations, Regional Leadership, and corporate 

departments. 

•  Gather, organize, and follow up on operational updates, action items, and information needed for executive reporting and decision-making.

• Maintain project trackers, departmental calendars, and reporting tools to support 

visibility and organization. 

• Help facilitate communication and follow-up between the COO and other company 

and departmental leaders. 

• Support the development and maintenance of administrative systems, processes, 

and organizational tools. 

•  Take ownership of assigned special projects, operational tasks, event planning, and leadership meeting coordination from start through completion. 

• Handle sensitive and confidential information with professionalism and discretion. 

• Provide general executive and administrative support to ensure the COO can 

operate effectively and efficiently.

• Proactively follow up with department and regional leaders on commitments, deadlines, and outstanding action items to help ensure priorities continue moving forward.

• Step in and complete hands-on operational and administrative tasks as needed rather than simply coordinating work through others.

What You Bring as an Executive Operations Assistant 

• Bachelor's degree preferred. 

• 5+ years of experience supporting senior leadership, executive administration, 

operations support, or project coordination. 

•  Outstanding organizational and time management skills. 

• Exceptional attention to detail and follow-through. 

• Strong written and verbal communication skills. 

•  Ability to manage multiple priorities in a fast-paced environment. 

•  Self-motivated with strong problem-solving abilities. 

•  Professional presence and ability to work effectively with leaders across the 

organization. 

• Advanced proficiency with Microsoft Outlook, Excel, PowerPoint, Word, and Teams. 

The Ideal Candidate  

• Creates organization and structure in a fast-moving environment. 

• Anticipates needs and takes initiative. 

• Demonstrates exceptional reliability and follow-through. 

•  Enjoys coordinating projects and supporting business operations. 

• Builds positive working relationships across all levels of the organization. 

• Maintains professionalism and discretion in sensitive situations. 

• Stay calm, adaptable, and organized under pressure. 

• Is willing to assist wherever needed to support the COO and the business. 

What Success Looks Like as an Executive Operations Assistant 

• The COO is highly organized and supported in managing priorities, meetings, and 

communications. 

• Information flows efficiently between the COO and key stakeholders. 

• Meetings, projects, and follow-up items are coordinated effectively and completed 

on time. 

• Executive reporting, presentations, and communications are