Proposal Coordinator

We are a leading, national consulting firm that provides compassionate, full-spectrum emergency management services including planning and preparedness, response, recovery, and mitigation services to the public and private sectors before, during and after a natural disaster or catastrophic event.

 Our mission is to provide compassionate consulting services to local, state, federal, and industry clients, active in disaster response, recovery, and preparedness. We will be on time, on target, and on budget with the services aligned to the evolving threats and hazards facing our nation.

The Proposal Coordinator will play a critical role in supporting the growth of our company by identifying new business opportunities and managing the proposal development process. The ideal candidate has experience in government procurement and proposal development, as well as a strong understanding of emergency management and disaster response. This individual should also possess experience successfully leading proposal operations, meeting tight deadlines, and submitting comprehensive, winning proposals. The position will be guided in all activities by ACDC’s Corporate Values Platform.

Position Summary:

• Job Title: Proposal Coordinator
• Full-time or Part-time: Full-time
• Temporary/Seasonal/Regular: Regular
• Exempt/Non-exempt: Non-exempt
• Hourly/Salary: Hourly
• Compensation: $31.25-33.66/hour
• Locations: Remote with up to 50% travel/deployment

Benefits Summary:

• Health Insurance
• Vision and Dental Insurance
• Time off to Volunteer.
• Paid Parental Leave
• Short-Term Disability Insurance
• 401(k) Account and match
• Corporate Computer
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
• Training and Professional Development Opportunities
• Wellness Allowance
• Cell Phone Reimbursement

• Travel/Location: Remote with up to 10% travel/deployment possible.

Responsibilities

Tasks, Duties and Responsibilities: 

This role will support the company's proposal process from start to finish, including identifying new business/solicitation opportunities, creating proposals, and submitting final proposal products. Reasonable accommodation will be made to enable individuals with disabilities to perform the following essential functions:

• Proposal Development: Support end-to-end development of compliant, competitive proposals—from opportunity identification to final submission. 

• RFP Analysis & Compliance: Analyze solicitations, build compliance matrices, and support content creation to meet all requirements. 

• Coordination & Communication: Collaborate with internal teams and subcontractors to gather input, coordinate schedules, and manage deliverables. 

• Content & Data Management: Maintain proposal libraries, resumes, past performance profiles, document control, and CRM data quality. Support Go/No-Go process by initiating and following up on Go/No-Go reviews, pre-screening RFPs for compliance concerns, and updating Salesforce appropriately. Track and analyze proposal metrics, FOIAs, and incorporate feedback to improve proposal development processes.   

• Process Support: Enforce proposal timelines, support Bids calendar management, facilitate reviews, and ensure all submissions are complete, accurate, and timely. Facilitate the proposal production and shipping process as necessary. 

• Quality Assurance: Review and edit content, perform consistency reviews, work with technical editor and operations teams to ensure high standards in all proposal materials. 

• Collaboration: Participate in kickoffs, solutioning, reviews, and debriefs; provide admin and content support throughout the BD lifecycle. Work in alignment with marketing and data teams on proposal collaboration such as graphics, dashboards, etc. Participate in the company's BD and capture-related meetings.  

Knowledge Skills and Abilities:

• Demonstrated track record of BD and proposal development activities.  
• Understanding of capture process. 
• Excellent conceptual, problem solving and analytical skills. 
• Demonstrated ability to handle urgent/time sensitive proposal delivery deadlines.  
• Strong communications skills, including strong writing and editorial abilities. 
• Ability to manage multiple projects in a fast-paced, deadline-driven environment. 
• Strong attention to detail and ability to create high-quality documents under pressure. 
• Proficiency in Microsoft Office Suite and Adobe Creative Suite. 
• Ability to work collaboratively with teams and individuals. 

Work E