Administrative Assistant, Marketing

 

Job Title:                    Administrative Assistant, Marketing

Reports to:                Vice President, Preconstruction and Vice President, Operations

Location:                   El Cajon, CA

FLSA Status:             Full-Time / Non-Exempt

 COMPANY OVERVIEW

Dynalectric Company in San Diego is a subsidiary of EMCOR Group, Inc. (NYSE: EME), a Fortune 500® leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. For 10 consecutive years EMCOR Group, Inc. has been named one of the Top 5 "World's Most Admired" Companies in the Engineering and Construction Industry by Fortune®.

Dynalectric is San Diego’s leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations.

SUMMARY

The Administrative Assistant, Marketing is responsible for assisting the Preconstruction and Administration department with planning and coordinating activities and will provide management support and document control. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, providing information to visitors and callers.  This individual must have the ability to support the department in resolving problems as they arise.  They must be reliable, punctual, organized, detail-oriented and have a demonstrated ability to juggle multiple priorities in a very busy office.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Prepare prequalification packages
• Maintain prequal database
• Prepare project proposals.
• Prepare marketing packages
• Prepare for Sales meetings
• Manage customer recognition and relations 
• Maintain multiple databases of historical sales data
• Support internal, external and outreach events
• Coordinate Association communications such as NECA, AGC, ASA, SDDP and Charity Events including organizing Dyna materials and industry recognition
• Prepare powerpoint and video presentations for company events
• Perform additional assignments as required by the company or as directed by management
• Comply with all company operating policies, procedures, and safety requirements.
• Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.
• Able to work 40 hours per week in San Diego (El Cajon) office.

QUALIFICATIONS 

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 PREFERRED EDUCATION and/or EXPERIENCE

• Prior experience handling office responsibilities, experience in customer service, or related field
• High school diploma or GED required
• Bachelor’s Degree or currently pursuing preferred
• Working knowledge of the construction industry, operations management, and safety practices a plus
• Working knowledge of federal, state, and city regulations and guidelines

COMPUTER SKILLS

• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars. Visio and Outlook a plus.
• Familiarity with project management/document control software.
• Working knowledge of project and financial software a plus.

 REQUIRED ATTRIBUTES

 The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and multi-task work in a fast-paced environment.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to