Executive Assistant, Virgin Music Group

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:

Virgin Music is looking for an Executive Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.

How you’ll CREATE:

• Day-to-day management of the President, Virgin Music Group – North America & Executive Vice President, Global Artist Relations calendar & schedule, arrange meetings & conference calls.
• Coordinate and prioritize incoming verbal and email requests and support planning of critical internal and external events.
• Book travel, accommodations, transportation, expense reports and other administrative tasks.
• Manage office and time in a fast-paced environment and anticipate critical events/Executive’s needs.
• Maintain supplies and equipment in conference rooms, coordinate reservations, and support on-going maintenance, technology, and vendor relations in these areas.
• Coordinate company events such as office socials, meetings, new hire on-boarding, office reconfiguration and other special events.
• Support various special projects from start to finish including working with others to ensure quality and timely completion.
• Interact with clients, potential clients and vendors and promptly process invoices.
• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking.
• Prepare expense reports and submission of expense claims in a timely manner
• Manage ad hoc projects as needed.
• Uphold a strict level of confidentiality, establish and maintain relationships both internal and external
• Champion of positive vibes, inclusivity, and company culture
• Additional duties as assigned

Bring your VIBE: (Skills)

• Minimum 1-2 years of general administrative and/or office support work experience in a corporate environment
• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
• Ability to anticipate needs, problem solve and identify solutions
• Proven ability to work effectively with senior management and senior-level clients
• Ability to manage highly confidential information and to act professionally
• Extreme discretion with sensitive information
• Dynamic and assertive personality; professional demeanor
• Adaptable to a variety of situations with numerous personalities
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Ability to excel in a fast-paced, ever-changing environment
• Excellent customer service skills
• Excellent organization and time management skills
• Excellent written and verbal communication
• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
• Bachelor’s Degree preferred

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more