Payroll and Billing Support Specialist

Description

With EFPR’s 2080 Annual Hours Policy for Accounting professionals, EFPR continues to be leader in the Public Accounting Industry. EFPR remains a destination employer. We are currently looking for a Finance Administrative Support Assistant to support the Finance Department and take care of other general administration needs for the office. If you want to join a team that offers excellent opportunities for career development and advancement, please visit our website, here (https://recruiting.paylocity.com/recruiting/jobs/All/33efcc69-3320-45ac-bd79-b8c13547fcac/EFPR-Group-LLP).

Job duties include but are not limited to the following:

Time & Billing

• Assist with Client Monthly Billings
• Assist with Client AR including collections
• Maintain the Time & Billing database
• Produce monthly reporting
• Produce reporting as requested
• Answer Client Emails
• Year End Procedures

Maintain & Oversee Quickbooks files

General Ledger

• Record memorialized transactions
• Perform reconciliations on monthly basis
• Prepare & record invoices & payments

Accounts Receivable

• Receive deposit information recorded in VPM and other money deposited
• Review bank accounts online daily for unrecorded transactions in and outbound
• Receive and record deposit from other offices not recorded in VPM
• Record cash receipts on daily basis and file
• Record accrual sales journal entries
• Reconcile to VPM

Expense Reports

• Enter, record and reconicle for Partners
• Enter, record and reconicle for Staff

Payroll

• Maintain payroll spreadsheet
• Process Payroll for all 4 Groups

Accounts Payable

• Review & approve office supply orders for all offices
• Enter payables in Quickbooks preparing appropriate schedules as required
• Receives all calls for accounts payables
• Receives & secures appropriate approvals for requests for individual checklist for review
• W-9 Forms to clients from vendors
• Assist in review of vendors and expenses for cost savings
• Receive statements – online or paper and distribute
• Print checks

Miscellaneous

• E-file Staff and Firm Tax Returns
• Provide data for Quarterly Reporting
• Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices when applicable
• Assist with Time and Billing Changes
• Notary
• Answer phones
• Assist with client mailings and other admin duties when asked

Requirements

Education Requirements:

HS Diploma preferred, but not required.

Notary Public (preferred)

Experience:

3+ years of full charge bookkeeping experience in a financial environment.

Skills:

• Highly Confidential
• Self-starter & independent worker
• Positive Attitude
• Good communication skills
• Written & oral communication skills to communicate effectively with clients & vendors
• Written & oral communication skills to communicate effectively with partners, managers, and staff
• Written and oral communication skills to train others
• Knowledge of Practice Management Workstation in CCH a plus
• Intermediate knowledge of Excel
• Basic knowledge of Word
• Basic to advanced financial bookkeeping skills
• Advanced knowledge of QuickBooks