Administrative Assistant

Job Title

Administrative Assistant

Department

Physical Facilities

Worker Type

Regular

Pay Type

Hourly

Hourly Rate

19.85

Work Shift

First Shift (United States of America)

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Post-Offer, Pre-Employment Physical Required?

No

Job Description Summary

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the Physical Facilities Department. Reports to the Associate Vice President of Facilities Planning & Operations.

Job Description

Essential Duties:

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Key team member in PFD timekeeping, corrections and communications for accurate completion within defined payroll deadlines.
• Gathers and analyzes statistical information regarding departmental programs and activities; produces reports.
• Accesses PFD leadership calendars, collaboratively communicates and provides input to calendar scheduling.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
• Key team member in position control and standardization of requests in employee resource planning software with guidance of PFD leadership.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.

Minimum Qualifications:

• Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Required Knowledge, Skills and Abilities

• Knowledge of facilities operations, policies and procedures; ability to update policies and procedures under the direction of PFD leadership.
• Knowledge of computer and office applications.
• Ability to promptly achieve proficiency with Employee Resource Planning and Computerized Maintenance Management software tools.
• Acumen in creating and disseminating department correspondence.
• Confidentiality, supervisory skills, research/resourcefulness skills

Additional Position Information (if applicable)

Working Conditions

Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.

Special Instructions (if applicable)

None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and