Legal E-Billing Coordinator

About the Role: 

We are seeking a highly organized, detail-oriented, and proactive Legal eBilling Coordinator to support attorneys and the legal department's External Engagements Team. This unique role combines high-level administrative support with eBilling coordination responsibilities, requiring a candidate with strong technical, analytical, and project management skills. The ideal candidate will excel in a fast-paced environment, demonstrate strategic focus, and effectively collaborate across departments to support the team’s objectives. This hybrid position is based in Chevy Chase, MD or New York, NY, allowing for a blend of in-office and remote work. 

Key Responsibilities: 

eBilling Administration: 

   - Support the External Engagements Team with business planning, analysis, report preparation, and the implementation of practice and firm initiatives. 

   - Manage the eBilling and legal matter management platform, including adding and closing matters, tracking budgets, managing expenses, addressing invoicing issues and coordinating ad hoc projects. 

   - Act as the first point of contact for the External Engagements Team, including monitoring the team inbox, responding to inquiries, and coordinating requests. 

-Other administrative support as needed. 

Legal Coordinator Support: 

   - Draft, edit, redline, and proofread legal and business documents. Maintain and update organizational charts and presentations, and manage physical and electronic files according to company policies. 

   -Assist with the development of standard operating procedures (SOPs), and assist with drafting policies to streamline processes. 

Communication and Liaison Activities: 

   - Centralize eBilling communications, answer eBilling questions, support invoice and timekeeper approvals processes.  Liaise between legal executives, internal teams (e.g., Finance, HR), outside counsel, and business clients. 

   - Assist in coordinating practice group meetings, firm-wide presentations, and training sessions on eBilling tools and technologies. 

Technical and Analytical Support: 

   - Identify and coordinate training opportunities on eBilling processes and internal tools, including online reporting and matter management applications. 

   - Analyze data for reporting purposes, confirm report accuracy, and support special projects assigned by Legal Department leadership. 

Project and Process Management: 

   - Manage intake and routing of special requests, including handling shared email boxes or SharePoint sites. 

   - Coordinate with peer departments to support cross-functional projects, implement tools, and streamline workflows. 

Basic Qualifications: 

- Bachelor’s degree required, preferably in Busin