PURCHASING AGENT I - 64051276 1

Requisition No: 876154 

Agency: Department of Health

Working Title: PURCHASING AGENT I - 64051276 1

 Pay Plan: Career Service

Position Number: 64051276 

Salary:  $38,235.86 - $40,000 Annually, plus CAD $644.80 Annually 

Posting Closing Date: 05/22/2026 

Total Compensation Estimator Tool

PURCHASING AGENT I

This is an internal opportunity only. Only current DOH employees will be considered.

 

Your Specific Responsibilities:

Provide technical support and review to the Purchasing Department, by tracking specific Purchasing indicators to ensure state and department compliance of F.S. 287.057, mainly monitoring and assisting with the review of purchasing activity under the Category II threshold. Provides feedback to requesters to ensure changes are made to request as necessary. Gives users information on purchasing laws and procedures and ensures that no purchasing procedures and laws are overlooked or avoided. The incumbent in this position will work closely with General Services Manager and Maintenance Supervisor obtaining quotes, bids and proposals for different projects coordinating follow ups with vendors timely to ensure work is performed. After quotes are received will review and process requisitions submitted to the Purchasing Department through My Florida Market Place (MFMP) in accordance with Florida Department of Health (FDOH), Florida Department of Management and Services (DMS) and Department of Financial Services (DFS) polices and guidelines.

 

Knowledgeable of State Contracts and P-Card requirements and applies when appropriate. Ensures appropriate methods of procurement are used for purchase requisitions and orders are justified per Florida Statues. Ensures requester’s specifications are met. Ensures required documentation for all purchases is received and maintained. Process PR within a less than (2) daytime frame. Review, validate and process all valid invoices received via mail or electronically using the appropriate financial codes. Resolves problems that may occur when getting invoices processed. Works in conjunction with requesters to obtain additional information required to process invoices, that may include timesheets, reporting, and other deliverables within the statutorily required timeframes. Communicates invoice processing progress with supervisor.

 

Performs fleet duties overseeing and monitoring the service and mileage logs of DOH-Pinellas state vehicles. Sends a reminder email every 29th day of the month to all fleet users asking for state vehicle logs to be submitted on the 1st day of every month. Follows up with each non-compliant user escalating request when appropriate. Compiles and reviews log before submitting to General Services Manager no later than the 5th of the month.

Receives requests and coordinates the reservation of General Services fleet vehicles to staff documenting reservation schedule on an electronically shared calendar, ensuring all parties involved are informed. As an authorized user will make sure routine maintenance and cleaning is performed periodically inspecting vehicle for cleanliness.

 

As a Purchasing Card holder ensures proper authorization is obtained before making purchases from authorized vendors in compliance with Purchasing guidelines and policies. Will ensure receipts are signed and dated and the documentation is adequate to support the purchases as specified in DOHP 56-44-XX Purchasing Card Guidelines no more than 2 business days after purchase is completed or added to Works.

Coordinates with the Purchasing Supervisor to update or draft a Scope of Work for service orders with other departments as well as those necessary for General Services blanket orders.

Assists the Purchasing Supervisor in the creation of accurate training for the agency MFMP users. Serves as an expert in answering questions from new users. Helps keep all MFMP users informed of changes and updates to the MFMP system. Serves as a back-up courier for Pinellas County Health Department. Delivers inter office correspondence, medical records, vaccines and medications and other items as necessary to FDOH locations within the county and other medical facilities as needed. Must maintain and monitor cooler temperatures per FDOH cold chain policy. Delivers and picks up money bags to units. Picks up bank deposit from Finance Department and delivers to bank for deposit. Carries processed postal mail to mailbox or to Post Office.  Must be able to lift 50 pounds on a regular basis. Process postal mail coming into the G