Industry Contracts Analyst

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Office of Contracts Mgmt

Job Summary:

JOB SUMMARY
Drafts, reviews, negotiates, and finalizes agreements on behalf of the organization, under occasional guidance. Tracks new agreements, conducts continuing review of existing agreements, and maintains the integrity of the contract tracking database.

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The Office of Sponsored Programs-Contracts Management (OSP-CM) is a division of the Vanderbilt University Medical Center (VUMC), Office of Research. We serve as the central Medical Center office for contract intake, processing, negotiation, and management. OSP-CM reviews both research and non-research contracts. Research agreements include bench research, clinical trials, federal contracts, and federal subcontracts. Non-research agreements include professional services, educational, and affiliation agreements.

Our office maintains over 10,000 agreements at any given time, including Clinical Trial Agreements, Federal Subcontracts , Confidentiality Agreements, Data Use Agreements and a vast array of professional and medical services agreements with state and local governments as well as private industry.

KEY RESPONSIBILITIES
• Handles federal subcontracts, state contracts, professional services agreements, hospital business area community outreach agreements, and affiliated Medical Directorships.
• Drafts routine contracts and subcontracts to create new contractual relationships with external parties.
• Negotiates contract terms and conditions directly with prime contractors, subcontractors, and federal government. Coordinates compliance documents and ensures the integrity and security of data.
• Collaborates with and disseminates information to research leadership and staff to ensure that contractual terms accurately reflect the scope of work outlined in the protocol, the likelihood of intellectual property, the ability to freely publish, protect human subjects and patient confidentiality, and do not contain undue restrictions.
• Analyzes budgets and payment schedules for compliance in order to ensure timeliness and maintain project expectations.
• Develops solutions to a variety of issues of low to moderate scope and complexity.
• Provides training and acts as a consultant to staff and faculty in the organization.
• Assists with development and revision of existing and new policies and procedures.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Communication (Intermediate): Clearly, effectively and respectfully communicates to employees or customers.
• Contract Knowledge (Intermediate): Demonstrates an understanding of different types of contracts, negotiations, and management of contracts made with vendors and partners. Understands the need to negotiate and protect the organization throughout the life of an agreement.
• Quality Assurance (Intermediate): Understands the goal of increasing organizational productivity and individual performance by making the products and services within your work assignments more efficient and more effective.
• Regulatory Awareness (Intermediate): Demonstrates knowledge of healthcare regulations and security best practices. Identifies appropriate sources of governmental and industry guidance. Interprets regulations and guidance to assist application and business stakeholders with compliance and security best practice efforts.
• Problem Solving (Intermediate): Uses critical thinking and process improvement i.e. coaches and mentors development of problem statement, describes current state, identifies root causes, creates future state, coaches and mentors development of solutions and action plans with a sustainability plan. Applies appropriate t