Receptionist/Office Coordinator

Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator in their Boston, Massachusetts office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. This position requires daily in-office attendance, and reports to the Director of Administration.

 

RESPONSIBLITIES:

• Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
• Plan, prepare for and support internal and client meetings and events in consultation with attorneys and staff, including proficient use of Condeco software.
• Place catering orders and prepare conference rooms for breakfast and lunch meetings and special office and client events.
• Perform daily housekeeping duties to maintain the cleanliness of the café, conference rooms and reception seating area, as well as loading/unloading the dishwasher, monthly cleaning of the refrigerators and maintenance of the coffee machines.
• Order and stock the pantry and café with coffee, tea, water, other beverage supplies, and paper products.
• Prepare offices for new hires.
• Maintain relationships with vendors and building security.
• Reconcile credit card statements.
• Process office-related invoices in Chrome River.
• Prepare daily office bulletin and maintain office related documents.
• Provide back-up to support services such as Office Services and Records.
• Other administrative duties as assigned.

REQUIREMENTS:

• The ideal candidate will be energetic, friendly, self-motivated, resourceful, and organized.
• The Receptionist/Office Coordinator must have the ability to work collaboratively in a team setting with a client service focus.
• Strong communication and problem-solving skills with attention to detail and deadlines are a must.
• Punctuality and satisfactory attendance are imperative.
• Computer literacy in Word and Outlook is required.
• A minimum of an Associate’s degree or three years of hospitality industry or customer service experience is preferred.