Assembly Studios Office Coordinator

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

What You’ll Do:

• Answer phones, greet visitors/vendors, take and deliver messages
• Keep calendars current, schedule meetings, coordinate travel schedules, confirm appointments, and prepare reports of various types 
• Escort guests and visitors in and around the studio as needed from time to time 
• Process vendor and visitor access requests/passes in collaboration with Security as needed
• Interface with on-site workers, vendors, and clients 
• Vendor relationship support and coordination including scheduling and billing 
• Support general mail and package functions, both inbound and outbound
• Manage ad-hoc requests to maintain a professional administrative operation with top tier customer service 

Qualifications

What You Must Have… 

• High school diploma
• 2+ years of prior experience in relevant capacity
• Demonstrated effective writing and communication skills
• Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint) 

What Would Make You a Stand-out:  

• Ability to proactively anticipate needs and drive improvements 
• Ability to work in a team environment in a helpful and positive demeanor to strengthen relationships and project enthusiasm for the job 
• Consistently exhibits a quest for excellence, striving to constantly improve and develop an improved level of service 
• Strong working knowledge of general facilities operations 
• Project management experience

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.