Opportunity Programs Analyst

Position Title:                        Opportunity Programs Analyst

Grade/Classification:           4 (D1) – Professional I

Salary Range:                         $75,646 - $95,062 (Includes location differential of $5,054)

Bargaining Unit:                   CSEA

FLSA Status:                           Exempt

Last Revised: June 2, 2021

Primary Purpose

The Opportunity Programs Group Analyst monitors and ensures contractors, professional service firms, consultants and vendors doing business with DASNY funded or monitored projects maintain compliance with Executive Law Article 15-A, Executive Law Article 17-B, labor laws and other applicable federal, state and local laws.

Essential Functions

• Monitor the compliance of contractors and consultants with the MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation goals established for DASNY contracts.
• Audit payments made to MWBE & Service-Disabled Veteran-Owned Business subcontractors and suppliers listed on approved utilization plans obtaining confirmation of amounts paid and the timeframes within which payments are made.
• Track MWBE and Service-Disabled Veteran-Owned Business participation achieved by contractors /consultants.
• Assist contractors / consultants to identify New York State-certified MWBE and SDVOB subcontractors and suppliers.
• Monitor and audit construction and professional services contracts, including term contracts, and work authorizations assigned under various DASNY programs such as, but not limited to Job Order Contracting (JOC), General Construction Community Minor Maintenance (CMM), and the Discretionary Spending Program.
• Conduct periodic desk audits and compliance reviews using the New York State Contract System, E-Gordian, other systems, and hard-copy documentation on assigned construction/professional service contracts and initiate appropriate follow-up activities. Ensure compliance with various state and federal laws. Interview project workers to endure fair employment, labor practices, and wages.
• Ensure that DASNY receives copies of executed subcontract agreements/purchase orders, and no changes are made to the MWBE and SDVOB subcontractors and suppliers listed in approved utilization plans without DASNY’s prior written approval.
• Ensure that contractors/consultants submit, where required, monthly Workforce/EEO reports.
• Coordinate with DASNY design, construction and other staff as well as outside consultants and contractors.
• Make random site visit and attend various project-related meetings, such as pre-bid, kick-off, progress, non-compliance and close-out meetings on contracts assigned.
• Educate contractors, consultants and other vendors on DASNY policies and procedures, applicable state laws, and state registry process. Provide assistance with questions regarding preparation and implementation of utilization plans. Assist prime contractors, consultants and DASNY Project Managers in identifying N.Y.S. certified MWBEs and SDVOBs and/or areas for sub-consultant participation.
• Review all formal requests for waivers and ensure submission is complete in accordance with DASNY’s Good Faith Effort guidelines.
• Recommend acceptance or rejection of changes to DASNY-approved consultant utilization plans to the Assistant Director, Opportunity Programs Group or designee. Contact MWBEs and SDVOBs listed on utilization plan, as required.
• Provide contractors and consultants on contracts assigned with written notification of deficiencies, corrective actions required, and timeframes for resolution of issues. Prepare and send deficiency notices in accordance with DASNY program guidelines to contractors and consultants that are in non-compliance.
• Confer with the Assistant Director, Opportunity Programs Group or designee on non-compliance issues and recommend suspension of progress payments or other punitive action as necessary.
• Attend construction progress meetings, as needed, to determine whether MWBE and SDVOB contractors are experiencing problems in the performance of their work. Notify DASNY Project Manager or other DASNY staff of problems, where appropriate.
• Assist with outreach activities and initiatives to MWBE, SDVOB and Small Businesses.
• Coordinate requests for closeouts with applicable staff.
• Use MWBE, SDVOB and other databases/tracking systems to monitor projects/contracts and input applicable information. May maintain various reports, spreadsheets, logs and/or other databases of information.
• Organize and maintain Opportunity Programs Group project files for contracts assigned.
• Review all outgoing office correspondence related to contracts ass