Coordinator Internal Funding Operations - Research and Sponsored Programs

TITLE

 

Coordinator, Internal Funding Operations

 

 

JOB SUMMARY 

 

The Internal Funding Operations Coordinator will be responsible for the TWU internal funding programs (e.g., Research Enhancement Program, Chancellor's Research Fellows Program, Travel Assistance Fund, Small Grants Program, and Jane Nelson Institute for Women’s Leadership) and research incentive program (e.g., Faculty Research Incentive Program (FRIP) and Proposal Development and Submission Incentive Program). The position will update and/or draft guidelines and applications materials, manage the timeline for internal grant competitions, organize the review of applications, setup awards, process financial transactions such as payroll, purchasing, and travel, monitor grant expenditures, and prepare reports. This position will also support the vivarium financial transactions and account management. The Coordinator will assist with managing the accounts used to fund internal grant programs, the vivarium, and the research incentive programs (e.g., IACUC / Vivarium accounts, Comprehensive Research Fund, and ORSP indirect costs and special projects account). Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures. 

 

 

ORGANIZATIONAL RELATIONSHIPS

 

Reports to:      Director, Operations Research & Sponsored Programs  

 

Supervises:     May supervise Student Assistants

 

 

ESSENTIAL DUTIES - May include, but not limited to the following:

 

• Coordinates the administration of internal funding competitions by updating and/or drafting guidelines and application materials, managing the timeline for internal grant competitions, organizing the review of applications, setup awards, processing financial transactions such as payroll, purchasing, and travel, monitoring grant expenditures, and preparing reports.
• Manages the purchasing, travel, and operational expenses for internal grants.
• Provides guidance to TWU faculty on internal funding program applications and grant management.
• Assists with travel reimbursement to faculty receiving funding from the Travel Assistance Program and other internally funded projects.
• Maintains internal funding database records and grant files.

 

 

ADDITIONAL DUTIES

 

• May serve as alternate reconciler for departmental purchasing card.
• Assists with reports.
• Performs other duties as requested.

 

 

EDUCATION 

 

High school diploma or GED required. Bachelor's degree in area generally related to project content or assigned responsibilities preferred.

 

 

EXPERIENCE

 

Five years of experience in generally related area. 

 

 

REQUIREMENT

 

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

 

 

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

 

• Ability to prepare budgets and monitor accounts using TWU fiscal reporting systems. 
• Excellent written and oral communication skills.
• Ability to rapidly assimilate and retain University fiscal and academic policies, procedures, and practices.
• Ability to interact with multiple constituencies in a professional manner.
• Ability to use a personal computer and other office equipment, including related university software and email. 

 

 

PHYSICAL DEMANDS

 

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

 

The employee may be required to travel.

 

 

WORK ENVIRONMENT

 

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment. 

 

 

SAFETY

 

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficie