Senior Administrator - Accounts Payable Compliance and Reporting

Overview

POSITION TITLE (Oracle title)

SENIOR ADMINISTRATOR

 

WORKING TITLE

Senior Administrator-Accounts Payable Compliance and Reporting

 

SCHOOL/DEPARTMENT

Accounting

 

LOCATION

Crossroads III, Cary, NC

 

PAY GRADE

Senior Administrator-Band 3

 

FLSA STATUS

Exempt

 

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

 

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek 

 

POSITION PURPOSE:

Supports the school system’s accounting functions, including accounts payable compliance and reporting, while providing responsive, service-oriented support to school-based and departmental staff. Performs specialized technical accounting work and assists in planning, coordinating, and monitoring financial activities to ensure operations are conducted in accordance with Board of Education policies, North Carolina public school laws, applicable federal, state, and local regulations and established accounting standards.

 

MINIMUM QUALIFICATIONS:  

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)-

• Considerable knowledge of generally accepted accounting practices and principles;

• Considerable knowledge of federal, state, and local budgeting and finance requirements;

• Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps;

• Strong skills in budget, purchasing, and procurement procedures;

• Critical thinking and problem-solving skills;

• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;

• Ability to operate accounting systems for data management, problem resolution, and information research;

• Ability to meet deadlines;

• Ability to proofread documents and prepare clear and comprehensive reports;

• Ability to exercise independent initiative to perform both original and recurring assignments, and exercise judgment in the absence of clear directives;

• Ability to establish and maintain effective working relationships with school system staff, external agencies, vendors, and the community.

 

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor's degree in accounting or business administration; AND

• Demonstrated successful management or related supervisory experience; 

• Three years of experience and demonstrated experience in related field; OR

• An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

 

CERTIFICATION AND LICENSE REQUIREMENTS

None

 

PREFERRED QUALIFICATIONS:

• Experience using Oracle financial applications;

• Direct sales and use tax experience;

• Experience working with IRS 1099 form

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsible for collaborating with the Senior Administrator of AP and the Director of Financial Reporting to ensure daily, weekly, and monthly accounts payable and cash management maintenance is being performed.

Oversees the daily balancing of accounts payable input and supervises the AP Accountant.

Manages the process and distribution of the daily cash disbursements sheets and ensures the work is sent to the appropriate fund technician.

Performs high level, detailed account analysis, reconciling various sub ledgers with the general ledger.

Evaluates the work of the accounts payable technicians and is responsible for identifying accuracy, delivering solutions, and resolving problems.

Oversees the maintenance of daily, weekly, and monthly accounts payable reports and statistics.

Prepares the monthly state sales and use tax report.

Researches, compiles, and disseminates sales tax and 1099 changes and their implications for the entire school system to make sure all Wake County Public Schools System’s (WCPSS) purchases are in compliance with the state and federal laws.

Attends sales and use tax seminars to stay abreast of all sales and use tax a