ADMINISTRATIVE ASSISTANT II * - 60006814

Requisition No: 847691 

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT II * - 60006814

 Pay Plan: Career Service

Position Number: 60006814 

Salary:  $1,298.46 - 1,730.77 Bi-weekly 

Posting Closing Date: 03/07/2025 

Total Compensation Estimator Tool

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.  

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.  

 

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION.  CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

 

This is a highly responsible and professional position that will serve as an Administrative Assistant II within Substance Abuse and Mental Health.  This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.   

 

Specific Duties and Responsibilities include: 

• Receives incoming calls for the office of SAMH and, at  own discretion, refers calls to appropriate staff.  Addresses routine requests for information. 

• Provides administrative/clerical support for the Office of Substance Abuse and Mental Health including the following: 1) Manages Manager's calendar, screening requests for meetings, and other appointments, 2) Answer routine requests for information on behalf of the Manager, 3) Receives and reviews incoming mail and distributes/routes to the appropriate staff; and 4) Greets callers and visitors to the office and responds to their requests in a professional manner. 

• Assemble, coordinate, distribute, and track priority assignments, in accordance with the approved Program Office process. 

• The incumbent prepares delegation memos, scheduling meetings, etc. in a timely manner and in accordance with Department policy or supervisor instructions.
• Make travel arrangements, hotel accommodations, etc.  Prepares a processes travel reimbursement vouchers.
• Escorting visitors to and from meeting locations or arranging for an escort, when necessary.
• Coordinating MyFlorida Market Place purchases and approvals for the bureau in collaboration with other administrative personnel in the program office.

• Ensure copiers, printers, and fax machines in the central office area are stocked at least once daily with paper, toner. 

• Draft responses to routine assignments. 

• Other related duties as requested 

An ideal candidate will be able to: 

• Engage cooperatively and professionally with internal and external stakeholders. 

• Simultaneously Manage multiple priority projects nimbly and seamlessly. 

• Be flexible and able to function and succeed both with and without extensive direction. 

• Understand and appreciate SAMH’s vision and demonstrate the ability to execute projects, assignments, and policy updates timely and accurately within a fast-paced environment. 

• Function both independently and in a team environment. 

• Propose solutions to complex problems.