ACCOUNTS PAYABLE COORDINATOR / Miami Lakes

Description

Hours: Monday to Friday - 8am to 5pm

Summary & Objective

The Accounts Payable Coordinator works in coordination with the Manager of Accounts Payable in processing payments of all vendor/contract invoices, reconciliation of payable accounts and ensuring timely and accurate posting of accounts.

Essential Functions

• Assists the Manager of Accounts Payable with month-end closing related to payables and advises of problems and adjustments that need to be made.
• Reviews patient-related invoices received from vendors utilizing Suncoast program to verify information and inputs comments/notes.
• Posts invoices received from vendors to Accounting System for CH and CPCS and double checks them for accuracy.
• Bundles posted invoices for review by the Manager of Accounts Payable for payment approval.
• Responsible for handling and mailing checks issued, separating remittance advice (if applicable) and attaching supporting documents to corresponding check voucher.  
• Handles claim status emails, phone calls and correspondence from vendors regarding payment or account balance inquiries.
• Following monthly calendar and procedures prepares deposit slips and makes deposits for the General Operating Account of CH and CPCS.
• Works in coordination with the Patient Care Managers to ensure proper authorization/payment of corresponding invoices. 
• Prepares documentation necessary for Manager of Accounts Payable to reconcile vendor statements.
• Responsible for the timely filing of check voucher bundles.
• Handles phone calls and correspondence from/to Nursing Home, Pharmacy, all non-clinical invoices including expense reimbursements and claims regarding payment or account balance questions. Follows up on contested billing and maintains proper notation in Suncoast and QB.
• Verifies Room & Board, patient t liability and NH rate on billing sheets received from Nursing Homes according to Suncoast information to process timely payments to the NH and communicates any discrepancies with the NH. 
• In coordination with the Accounts Receivable Manager receives pharmacy and Room & Board notifications of new admissions indicating admission date, patient liability (if any) and location.  
• Responsible for the monthly preparation of all pharmacy invoices (if applicable).
• Responsible for posting all non-clinical invoices, expense reimbursements and check requests. Responsible for setting up all new vendors in QB.
• Responsible for processing and keeping track of all Retro Reviews and Outlier claims from the hospitals.
• Prepares monthly DME excel invoice from Life Healthcare for posting before closing.
• Responsible for the processing of all CMS 1500 claims related to inpatient and outpatient admissions generated by Physicians, Labs & Radiology for contracted and non-contracted physicians. 
• Responsible for maintaining the MD Daily Log up to date.
• Responsible for sending a 45 day no response denial letter on all CMS letters if no acknowledgement is received.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Other Duties

• Reports to Manager of Accounts Payable of any date inconsistencies between vendor invoices and patient census records.
• Provides coverage for the receptionist as needed including a daily afternoon break.
• Prepares all vendors paid in the prior month for OIG monthly report on the 15th of each month.
• Handles phone calls faxes and correspondence from/to Hospitals, Ambulance Company, Lab, Linen Service, Biohazard Company, DME & Transcribing Services regarding payment or account balance questions, following up on contested billing. Maintains proper notation in Suncoast.
• Maintains accurate vendor maintenance of QB and W9 information of all vendors.
• Prepares monthly excel file for the physician payment by creating individual payment sheets.
• Upon request from hospital vendors provides claim status updates within 24 hours of call or fax/email.
• Verifies Hospitals invoices against Suncoast data. Applies corresponding hospital rate, calculates payment amount based on rates and DOS. Maintains proper notation in Suncoast.
• On a monthly basis maintains the hospital accrual backup informing Manager of Accounts Payable of any discrepancies.
• Serves as backup to prepare denial letters approved by the Manager of Accounts Payable, making proper notation in Suncoast.
• Create a bi-monthly mail merge of CMS guidelines letters and send them certified mail.
• Responsible for the claim status line.
• Responsible for forwarding all email corresponding receiv