Corporate Administrative Assistant

Simply Put, A Great Place to Work

Benesch is a growing, multi-disciplined planning, engineering, and professional services firm. We enhance infrastructure and communities across the country – creating spaces and providing connections in ways that make a difference.

We pride ourselves on being nimble enough to remain responsive to client needs yet large enough to offer exceptional bench strength. As a member of our team, you’ll have an opportunity to draw from those resources when you need them and, likewise, contribute your expertise when you have something to share.

At Benesch, we are looking for candidates with varied backgrounds and worldviews. We are committed to offering an inclusive work environment where everyone feels valued and respected. Statistics show that women and underrepresented groups are less likely to apply for a position if they don’t meet 100% of the qualifications. If this statement resonates with you, don’t be so hard on yourself—apply for the job!

Corporate Administrative Assistant 

The Administrative Assistant will provide professional administrative and project support primarily to corporate office. This position will be based in the Chicago office and accountable to the Illinois leadership team. Projecting a professional appearance as well as excellent utilization of Microsoft Suite software and verbal communication skills is a must. The position will be Full-Time.

Location

This position is an in-office position, 3 days a week, in our office in Chicago, IL.

 The Impact You Will Have

• Accountable for organization of common space, ordering office supplies, greeting office visitors, and answering the phone and forwarding messages to the appropriate person
• General administrative and clerical duties including organizing mail (incoming and outgoing) coordinate office access, key fobs, and parking management.
• Coordinate new employee onboarding processes
• Coordinate employee announcements
• Coordinate and manage training registrations and complete trainings
• Prepare or assist with the preparation of correspondence, reports, and materials for publications and presentations
• Manage the tracking of license renewals and provide notices to individuals who are coming up on renewals
• Accountable for tracking completed certifications and receipts 
• Assisting with data entry, organization and management of accounting activities and client required reporting as needed
• Set up and coordinate office-related activities, outings, meetings and conferences as required (e.g., arranging meeting space, coordinating logistics, equipment, catering, holiday parties)

What You Will Need

• 4 - 6 years' experience working in an Office Admin role. 
• Experience working in construction or Professional Services Industries preferred
• Advanced skill and knowledge of Microsoft Office products
• Advanced writing, editing, proofreading and review skills
• Aptitude to work independently in a professional office environment

Explore the Benefits of Working at Benesch! 

At Benesch, we prioritize the health and wellness of our employees, understanding that their well-being is crucial for both personal and professional success. We offer a range of benefits for eligible employees, including insurance, retirement plans, and wellness programs. Our Total Rewards package is designed to support a healthy lifestyle and can be customized to meet the needs of our employees and their families. Click here to learn more about some of the benefits of working at Benesch! 

Professional Development 

• Opportunities for management and leadership development at all levels, including executive coaching and leadership development for Team Leaders, Group Managers, Division Managers, and Executive Leaders
• Tuition reimbursement for job-related courses
• Ongoing professional development through resources like Red Vector, LinkedIn Learning, technical team meetings, knowledge-sharing training sessions 
• Personalized training and career development plans with your manager
• Funding for training, committee work, professional organization memberships, and licenses/certifications
• Support for active participation in professional organizations to foster leadership and community engagement

Retirement Benefits 

• Access to valuable retirement planning tools, education, and individual meetings with plan advisors at no charge
• Potential for Benesch to contribute up to 9% of your gross compensation to your retirement plan (5% profit-sharing contribution to your 401(k) plan, regardless of your own contributions & 80% match on your contributions, up to a maximum company con