Operations Assistant (Part-Time)

Who We Are

DCG is a specialized, evidence-based communications and research firm focused on supporting federal clients with strategic public relations, marketing, outreach, and research and analysis services. With more than 14 years of experience dedicated to delivering innovative solutions in support of federal government campaigns, our focus is to deliver comprehensive communications services through cutting-edge technologies that enrich the lives of Americans. Our mission-driven work has covered critical topics like human trafficking awareness, mental health stigma reduction, suicide prevention, ending homelessness, veteran health, transportation safety, small business resources, and public diplomacy, to name a few. We believe smart communications has the power to change lives and this work is our passion.

Position Overview

DCG is seeking a capable and ambitious Operations Assistant to provide part-time support across the company's operations and to senior-level executives. Supporting a matrixed and primarily remote workforce, the Operations Assistant will be flexible in handling various administrative and operational tasks that enable company leaders to focus on strategic objectives and critical business functions. This individual must bring confidence, strong organizational skills, and keen attention to detail to execute a wide range of responsibilities efficiently. They should also be proactive, adaptable, and able to maintain discretion when handling sensitive information. 

Note: The expected level of effort for this role is less than 40 hours per week. Compensation will be hourly and thus ineligible for DCG's full benefits package.

Location

Fully Remote; the selected candidate will work during DCG’s core Eastern Daylight Time business hours.

Responsibilities

• Make domestic and international travel arrangements for staff, including flights, hotels, and transportation
• Schedule meetings, manage calendars, and coordinate appointments for senior executives
• Assist with document management, including filing, organizing, and maintaining records
• Provide logistical support for conferences, including attendee registration and material preparation
• Support ad-hoc purchases, ensuring cost-effectiveness and compliance with company policies
• Communicate with vendors to optimize company IT and software license usage 
• Assist in contract and invoice tracking for vendors and service providers
• Maintain and track company equipment inventory, ensuring accurate records of assignments
• Coordinate shipping and receiving of company equipment and supplies
• Assist in tracking compliance requirements, licensing renewals, and documentation
• Provide market research for company events and associated logistics 
• Respond to ad-hoc requests from various state and local government entities 

Required Qualifications

• High School Diploma 
• 1+ years of experience in an administrative, operations, or executive assistant role
• Proven ability to manage multiple tasks and projects effectively in a fast-paced environment
• Proficiency in MS Office Suite 
• High level of confidentiality, discretion, and attention to detail
• Ability to work independently while effectively collaborating with a remote team
• Prior experience supporting executives or leadership teams

Culture at DCG 

DCG boasts a flexible and adaptable culture. We value hardworking, self-motivated, and dedicated team members and are committed to fostering ample opportunities for career advancement.  Get a glimpse into our culture here:

• DCG Life Medium Blog: https://medium.com/dcg-life
• DCG Life Instagram: @dcglife

Benefits Snapshot

• A range of comprehensive healthcare plans, encompassing medical, dental, and vision insurance, along with group life coverage. The firm covers 60% of the premium cost for employees and all dependents.
• 401(k) retirement plan with a fully vested 4% corporate match
• Annual monetary supplement toward mental and physical wellbeing, and pre-tax Flexible Spending Accounts (FSA).
• 100% Paid Family Bonding for all new parents (including adoption), in addition to STD/LTD
• $1,000 family expansion benefit to offset costs often uncovered with medical plans: fertility treatment, adoption, and surrogacy.
• Generous paid time off including paid federal holidays.
• Annual $1,600 professional deve