Administrative Associate

Job Posting Title:

Administrative Associate

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Hiring Department:

UT High School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jan 13, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

You will make a difference!

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students and colleagues. If you’re the type of person that wants to know your work has meaning and impact, you’ll love working in the UT High School. UT Austin provides an outstanding benefits package including but not limited to:

• Salaries that are highly competitive with the local ISD
• Eligibility for annual merit-based permanent salary increases
• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Paid sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits

Purpose

To provide responsible, complex administrative skills for a University sponsored “special purpose” school district requiring the use of initiative and judgment. This position will support the Texas HS, International HS and the Empower programs and their respective leaders. Additionally, the position will be responsible for customer service, supply inventories, and general office coordination. The position will be a front office person in a busy, multi-faceted school district. After a successful probationary period, this position may be eligible for a hybrid-remote schedule. 

Responsibilities

• Develop and maintain a strong sense of customer service. Communicate with various stakeholders including campus and program leaders and staff. Answer incoming calls, questions and inquiries.

• Welcome all students, staff and visitors to the school district.

• Maintenance of staff/employee and family master lists. Provide and support parental/family communication.

• Help to distribute materials from administrative staff to students and families.

• Provide administrative and clerical support to the Empower program, UTHS and UT-International HS.

• Assist with annual waitlist and enrollment lottery, as needed.

• Manage office, staff and student supplies.

• Assist programs with tuition payments, purchasing and billing.

• Help to coordinate travel/trip logistics.

• Assist scheduling and on-boarding of new interns and employees.

• Communicate and support the EdServices and technology division.

• Filing and general office and clerical duties.

• Other offices tasks as needed.

Required Qualifications

High School graduation or GED; 5 years of clerical experience. Strong communication skills. Strong skills with technology and computers programs. 
 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Associates degree and/or a Bachelor’s degree. Experience in the educational sector and/or experience with high school and adult aged students and families. Experience with Canvas, Box, DMAC, and/or other educational programs. 

Salary Range

$50,000 + depending on qualifications

Working Conditions

• Typical office environment. UT High School main office..

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers