Temporary Administrative Manager - Department of African and African Diaspora Studies - (UTEMPS)

Job Posting Title:

Temporary Administrative Manager - Department of African and African Diaspora Studies - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Feb 05, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is February 5th, 2025.

Purpose

Assist the Director of Operations with the day-to-day operations of the department and units. Manage Dept. Chair's calendar and welcome guests and help service faculty and students.

Responsibilities

• Assist with opening and closing GWB and art gallery. Help coordinate all issues and repairs to the Gordon-White Building (GWB). Help coordinate office moves and the move-in process for incoming faculty and staff and in the submission of work orders, including service, construction, moving, surplus, and event requests. Help manage and maintain emergency and safety procedures and management of building access procedures: interface with Locks and Keys and ITS to manage physical locks and proximity card access to Black Studies spaces.

• Support the Director of Operations with the day-to-day administrative processes, technical services, and reports of all units. Help coordinate and execute personnel management and Human-Resources-related matters. Guide faculty, staff, and students on policies and procedures relevant to their positions. In coordination with relevant stakeholders, conduct recruitment efforts for benefits-eligible Black Studies staff, constituting search committees, leading the creation of position announcements, and facilitating interviews and job offers.

Required Qualifications

Bachelor's Degree plus at least five (5) years of related clerical and administrative experience, preferably in a large organization. Excellent organizational and communication skills. Demonstrated ability to communicate with a large population. Demonstrated adaptability and history of service-minded approach to executing job functions. Success working both in a team setting and independently. Demonstrated ability to manage concurrent projects while proactively communicating with stakeholders.

Preferred Qualifications

Bachelor's Degree with more than five (5) years of relevant experience. Knowledge of University of Texas at Austin policies involving human resources and Workday. Operational experience working in an academic department/center.

Hourly Rate

$25.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment

Work Shift

• Hours per week - 40

• The work schedule is from 8:00 a.m. to 5:00 p.m.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, refer