Confidential Executive Assistant

Rhombus Power is purposefully transforming defense and global security enterprises with Guardian, our Artificial Intelligence platform for strategic, operational, and tactical decision-making at the speed of relevance.

We provide relevant, actionable, and AI-powered insights at each step in the defense decision-making cycle. Equipped with Guardian's AI-powered tools-- from infrastructure to data to insights -- our clients are able to solve their most complex, interconnected challenges and achieve decision and operational superiority. 

Come join our cross-disciplinary and world-class team that is delivering game-changing solutions to transform global security.

Learn more about Rhombus and watch a demonstration of Guardian, our AI Platform here -- https://youtube.com/watch?v=3PxY6su1Q-Q

See the following articles to learn more about what we do:

https://foreignpolicy.com/2023/06/19/ai-artificial-intelligence-national-security-foreign-policy-threats-prediction/

https://federalnewsnetwork.com/air-force/2023/12/new-decision-advantage-tool-will-change-how-air-force-makes-investment-decisions/

https://apnews.com/article/us-intelligence-services-ai-models-9471e8c5703306eb29f6c971b6923187

Job Description 

The Confidential Executive Assistant position is critical to the function of the executive team, namely the CEO, and requires someone to be jack-of-all-trades who functions in multiple roles, and can operate at a fast cadence at all times. We are seeking those that are tough and are ready for a challenge. This position can be precarious since the Confidential Executive Assistant has minimal authority in many contexts (high-level meetings) but is integral in the smooth operations of our executive office. Given that this position engages directly with leadership, this position will undoubtedly provide unique opportunities to learn and engage with the leadership of an incredible, game-changing organization.

This is an honorable, trusted, and key position in our organization. The Confidential Assistant is the shadow – always in lockstep supporting, guiding, directing, predicting, and executing the will of our executives.

You will be expected to produce documents and information at a moment’s notice – schedule of events/meetings, purpose of meetings, people attending those meetings, itineraries, seating arrangements, timing, and detailed travel routes. You will need to know the full details of the executives’ schedule starting with the current day, while simultaneously planning and supporting the following day’s schedule, all while predicting the schedule for the following week. As the jack-of-all-trades, you should be prepared for a variety of situations while understanding that the schedule is fluid and subject to change.

This position may also be involved in meetings in which management-only discussions occur so the highest level of discretion is required.

Responsibilities:

This role will require frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies that will require attention to detail and good diplomacy and judgment to resolve conflicting needs, and ability for discreetly handling sensitive internal and proprietary data.

• Executive Support: Act as a trusted assistant to the CEO, the Advisory Board, and executive team, organizing current needs and handling sensitive business information with utmost discretion, urgency, and accuracy.
• Calendar Management: Efficiently manage a high-volume, constantly changing calendar, handle scheduling requests, and proactively address conflicts to align executive time with business priorities.
• Travel Management: Manage all executive-level travel scheduling and arrangements, ensuring timely communication and preparedness for both domestic and international travel. We need you to think ahead.
• Meeting Coordination: Attend meetings with or on behalf of the CEO, prepare agendas, capture meeting notes, develop read-aheads, and ensure timely follow-up on action items. Coordinate onsite and offsite meetings comprehensively.
• Communication Support: Assist in communication needs through various platforms such as Teams, ensuring clear and effective exchanges between the executiv