Commercial HVAC Parts Coordinator

Job DetailsJob Location: Hobart - Hobart, IN 46342Salary Range: $25.00 - $28.00 HourlyLocation: Four Seasons Plumbing, Heating, Cooling & Electric – Chicagoland/Hobart Indiana

Pay Range: $25-$28/hr based upon experience

Position Summary 

Four Seasons is seeking a highly organized and driven Commercial HVAC Parts Coordinator to support our fast-paced service and install operations. This role is critical in ensuring our technicians and project teams have the right parts, at the right time, to keep customer systems up and running. 

You will manage inventory, procurement, and vendor relationships for commercial HVAC equipment—primarily rooftop units (RTUs), boilers, controls, and related components—while supporting urgent service needs across the Chicagoland area. 

Key Responsibilities 

Inventory & Warehouse Operations 


Maintain accurate inventory of commercial HVAC parts (motors, belts, compressors, controls, filters, etc.) 



Manage stock levels to support high-volume service operations, especially RTU repairs 



Receive, inspect, tag, and organize incoming materials 


Procurement & Vendor Management 


Order parts and equipment from key vendors (Trane, Carrier, Lennox, Daikin, supply houses, etc.) 



Track availability, lead times, and backorders 



Source hard-to-find or obsolete parts for emergency service calls 



Build strong relationships with suppliers to improve pricing and response times 


Service & Install Support 


Stage parts daily for scheduled service calls and commercial installs 



Work closely with service managers, dispatch, and account reps to anticipate job needs 



Ensure technicians leave the shop fully prepared to complete jobs on the first visit 



Handle emergency parts requests with urgency to minimize downtime for customers 


Cost Control & Accuracy 


Monitor parts usage and identify cost-saving opportunities 



Prevent overstocking and reduce obsolete inventory 



Support accurate job costing by tracking parts to specific work orders 



Assist with warranty returns and vendor credits 


What Success Looks Like at Four Seasons 


Technicians consistently have the parts they need → higher first-time fix rate 



Minimal job delays due to parts issues 



Strong control of inventory with low shrinkage and minimal obsolete stock 



Fast turnaround on urgent RTU and commercial repair parts 



Positive feedback from field teams and account managers 


Qualifications

Required 


2+ years in HVAC parts, supply house, or mechanical contracting 



Strong knowledge of commercial HVAC systems (especially RTUs) 



Experience in a service-driven environment with high daily volume 



Ability to prioritize urgent requests and adapt quickly 



Strong organizational and communication skills 


Preferred 


Experience supporting both service and install teams 



Familiarity with Chicagoland suppliers and vendor network 



Experience with inventory/dispatch/ERP systems (ServiceTitan or similar) 


Core Competencies 


Sense of urgency – understands downtime = customer impact 



Detail-oriented – accuracy in ordering and staging parts 



Problem solver – finds solutions when parts are unavailable 



Team-first mindset – supports techs, dispatch, and sales 



Operational awareness – understands how parts drive revenue and efficiency 


Work Environment 


Combination of warehouse and office 



Fast-paced, high-demand environment supporting same-day service 



Occasional early mornings or extended hours during peak seasons 


Compensation & Benefits 

• Medical Insurance (employer subsidized)
• Accident Insurance
• Critical Illness Insurance
• Hospital Indemnity Insurance
• Dental Plans (free to employees)
• Vision Plans (free to employees)
• Short Term Disability (free to employees)
• Long Term Disability
• Basic Life Insurance (free to employees)
• Holiday Pay
• Paid Time Off
• 401k with Matching
• Credit Union
• Cellular Discounts

Reasonable Accommodation:
Four Seasons is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Four Seasons is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at 773-284-6161 Ext 5010.

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