Executive Administrative Aide-3

Recruiting Opportunity Closes:  08.09.2024

Hourly Wage:  $27.00

Hours Per Week:   40

Status:  Non-Exempt / Full Time

Number of Positions:  1

Position Title:  Executive Administrative Aide

Department:  Divisional Headquarters (DHQ) Executive

Supervisors:  Divisional Leaders

 

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume and cover letter.

To apply online go to:  Executive Administrative Aid

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086.  Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Major Vickie Harvey at vickie.harvey@usw.salvationarmy.org or call (503) 794-3299.  Major Harvey is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

-------------------------------------------------------------------------------------------------------------------------

Scope of Position

The Executive Administrative Aide to the Divisional Leaders performs a wide variety of duties in a multi-tasking environment to assist and enable these executives to fulfill the requirements of their offices. The Executive Administrative Aide works independently in an environment characterized by a high degree of communication and cooperation necessary to promote effectiveness and efficiency. The Executive Administrative Aide must also participate in and support the projects and activities of the administrative section at Divisional Headquarters (DHQ), which includes the offices of the Divisional Commander and their respective organizational trees and works in a distinctly Christian environment.

Key Responsibilities

- Provide comprehensive administrative support to the Divisional Commander, including managing calendars, scheduling meetings, and coordinating travel arrangements.

- Prepare and edit correspondence, reports, presentations, and other documents as required.

- Handle confidential information with discretion and ensure the secure management of sensitive documents.

- Facilitate communication between the Divisional Commander and other internal and external stakeholders.

- Organize and maintain electronic and paper filing systems.

- Assist in planning and coordinating divisional events, meetings, and conferences.

- Maintain and update contact lists, databases, and other administrative systems.

- Maintain calendars and provide schedule information.

- Respond to inquiries and provide information about The Salvation Army's programs and services.

- Support the administrative section's projects and activities, ensuring alignment with divisional goals and objectives.

- Draft and prepare documents from written drafts or verbal directions, including memos, emails, form letters, individual letters, and more.

- Proofread copy for spelling, grammar, and format, making appropriate changes as necessary.

- Ensure the accuracy and clarity of the final copy for all documentation.

- Establish, develop, maintain, and update paper and electronic filing systems that efficiently meet the supervisor's office's information retrieval and archiving requirements.

- Perform other related duties as assigned by the Divisional Leaders.

Education and Work Experience

Preferred: Bachelor of Arts Degree from an accredited college or university.

Alternative: Two years of work experience may be considered in lieu of one year of college or university education.

Knowledge, Skills, and Abilities

- Administra