Administrative Coordinator (Continuing Medical Education)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator (Continuing Medical Education)

Job Profile Title

Administrative Coordinator

Job Description Summary

The position provides high-level administrative and project support to Schools/Centers. This role engages in a wide range of activities which may include budget management. The position also interacts with senior internal administrator and external stakeholders.

Job Description

Job Responsibilities

• Provides diversified and complex administrative assistance
• Facilitate meeting scheduling: coordinate scheduling of large groups, cross departmental/divisional meetings for multiple initiatives
• Assists with making travel arrangements and producing expense reports
• Assists with the coordination and planning of various department events
• Provide support for daily operations
• Business Office: weekly payroll preparation and processing, equipment contracts/repairs, facilities requests, office supply maintenance, service contracts
• Financial responsibilities: create PO’s, troubleshooting, following up on purchasing requests
• Other duties and responsibilities as assigned

Qualifications

• High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.

Job Location - City, State