Executive Assistant II

Executive Assistant II

Job Description

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU. 

We are looking for a team oriented, innovative, hardworking Executive Assistant to provide a full range of administrative support to the BU President in Chicago, IL. In this role you’ll manage access to the executive, maintain and modify the executive's schedule, and ensure the executive is made aware of issues that need immediate attention. You’ll provide a broad range of highly skilled and highly confidential administrative support to the executive, additional team members, and other visiting executives if needed.  The ideal candidate will have sound time management and prioritization skills and a growth mindset along with a track record of building interpersonal relationships with employees at all levels of the organization while upholding a high level of confidentiality and discretion.  In this Executive Assistant role, you will report directly to the BU President and work collaboratively with other leaders and executive assistants.

In this role, you will:

• Provide a high level of executive administrative skills, handle confidential business matters, and work independently on special assignments while maintaining smooth operation of the office responsibilities of the executive.

• Manage the Executive(s) calendar, responding to requests for time and rescheduling when necessary.

• Make appointments, domestic and international travel arrangements, assemble packets of information and prepare materials including itineraries.

• Handle preparations for department, staff and other meetings including creating agendas, preparing meeting materials and or presentations, scheduling conference space, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.

• Maintain a comprehensive understanding of department policies, procedures, and department members’ methods of operation to conduct duties and responsibilities effectively and efficiently. Set priorities independently and often serve as point person for department requests for information, requiring knowledge of the people and roles in the organization.

• Draft non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for senior management’s signature.

• Maintain accurate records and files for easy retrieval when information is requested or needed.

• Manage reconciliation of corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy and timeliness of expense report submission.

• Work with other Executive Assistants in sharing best practices and coordination of calendars.

• Other duties as assigned.

About Us

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles, you’ll focus on winning with consumers and the market, whi