Administrative Assistant, Ads Platform

Netflix is one of the world's leading entertainment services, with 283 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

We recently launched a new ad-supported tier to offer our members more choice in how they consume their content. Our new tier allows us to attract new members at a lower price point while also creating a compelling path for advertisers to reach deeply immersed audiences.

The Team:

The Ads Platform team builds the advertising systems and integrations that powers the delivery of ads using our world-class content delivery ecosystem. We deliver ads in a manner that’s thoughtful of our member’s viewing experience and drive great outcomes for advertisers. Our team is new and yet faced with the ambitions of building highly performant advertising systems and delivering high impact to our business by monetizing our incredible slate of content. As one of the newest entrants in the Connected TV advertising space that’s rapidly growing, we seek to build unique value propositions that help us differentiate from the competition and become a market leader in record time.
 

The Role: 

We are seeking an experienced Administrative Assistant to support our Ads Product team at Netflix. This role will be based out of our Los Gatos, CA office, but will consider LA-office based candidates. The core Advertising team is charged with building a new, best-in-class Ads organization to establish Netflix as the premiere platform for advertiser partners and drive advertising revenue. As part of our administrative support team for our Ads Product organization, you will enable our executive Advertising Product team to thrive. 

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to place a strong emphasis on organization and unwavering attention to detail at all times, as well as an interest in and enjoyment of planning team activities and events. This is a demanding and fast-moving position that requires someone who can exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:

• Maintain complex calendars and scheduling requirements across multiple timezones for 3-4 Executives 

• Arrange domestic and international travel, including itineraries, accommodations, and logistics

• Handle confidential and sensitive information with the utmost discretion

• Manage expense reports and budget tracking

• Assist with special projects and strategic initiatives as needed

• Proactively assist with department support, including, but not limited to: owning preparation and distribution of meeting materials, facilitating successful delivery of agenda items and action items, and support with follow-up that ensures successful execution of project plans

• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport

• Assist with onboarding new hire tasks for this team

• Display professionalism in communication with internal and external partners

• Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc. 

• Anticipate and resolve scheduling conflicts effectively and proactively

Qualifications:

• 5+ years as an Executive/Administrative Assistant, with proven experience working with Engineering, Product & Data Science teams 

• Anticipate and resolve scheduling conflicts effectively and proactively.

• Demonstrated experience proactively preparing and distributing meeting materials.

• Event organization experience

• Strong written and verbal communication skills and the ability to multi-task

• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups

• Ability to be discrete and maintain confidential information

• Understanding of how to prioritize and respond accordingly

• Team player who operates in a fast-paced team-oriented setting