Administrative Assistant Puerto Rico

Role name: Administrative Assistant

Location: San Juan, Puerto Rico

Reports to: Puerto Rico Office Leader (Liza Rios)

At Steer, we are driven to solve complex problems for our clients so that people, places, and economies thrive. In our Puerto Rican Office we are looking for an Administrative Assistant who can work on a wide range of challenging and high-profile projects.

About the company

We are a consulting firm that works with technical, commercial, economic, technical, and planning expertise, we find solid answers to complex questions. Answers that enable people, places, and economies to thrive.

We are recognized in the market as effective advisors to a range of clients, including governments, operators, financiers, regulators, and developers. Serving both the public and private sectors, we aim to provide clients with the information needed to make decisions and meaningful progress in what is often a complex planning and operating environment.

About the role

We are looking for an enthusiastic and talented professional with passion for contributing to the San Juan, Puerto Rico office team in the administrative area. This person will provide expert and high-quality advice in the development of daily, weekly and monthly office activities to ensure the smooth running of the office.

Responsibilities

Responsible for providing administrative support to the Puerto Rico office team.

- File and digitalize correspondence and documentation.

- Fill out forms, make calls, attend pre-proposal meetings, draft documents, among other activities associated with bids and projects that the company and the Puerto Rican Office is executing.

- Coordinate the maintenance and adequacy of the office facilities.

- Coordinate processes regarding hiring contractors and suppliers’ hand on hand with the Office Leader.

- Process policies for bids and contracts with clients.

- Process legal registrations of the company such as: the renewal and/or update of commercial certifications, supplier registrations with clients, apostilles, etc.

- Direct support to the Office Leader performing tasks such as:

- Quoting and/or purchasing cleaning supplies, stationery, cafeteria, and furniture, etc.

- Coordinate the logistics of meetings and events.

- Quoting and coordinating stays and travel for the company's team.

- Coordinate messaging services and carry out formalities and errands.

- Updating the company's strategic contacts database.

- Distribute the company's periodical publications.

- Attend to additional requirements that are raised.

Requirements

o Business Administration, Accounting, or related careers student, who is in his/her last semesters.

o Student aspiring to an academic internship.

Knowledge in:

o Basic to intermediate knowledge of accounting

o Intermediate Microsoft Excel

o Advanced English - oral and written

Skills:

o Time management

o Adaptability

o Teamwork

o Management and planning

o High levels of organization

o High levels of written and oral communication skills

Desirable:

o Professional degree in Business Administration, Accounting or related careers.

Benefits

About the team

Our office is located in one of the best areas to work in San Juan, Puerto Rico. We offer a friendly and open work environment and a competitive salary.

Why join Steer?

We believe in empowering our people by giving them diverse opportunities to shine. Being a company that is owned by our people means that people are dedicated and passionate about what they do, which is why we are at the forefront of our industry.

Steer is an equal opportunity employer and encourages applications regardless of age, race, disability, religion/beliefs, sexual orientation, gender, marriage or civil partnership, pregnancy/maternity.

Benefits- Extended maternity/paternity leave- Marriage leave

Benefits

- Possibility to purchase company shares

- Performance related bonus

- Afternoon off for birthdays

- Psychological, financial, and legal assistance program available 24 hours a day, 7 days a week (Employee Assistance Program).

- Integration spaces

- Flexible schedule

- Hybrid work modality

- Professional training support (financial and/or time)

- Financial support for language classes

- Activities related to mental, physical, and emotional health.

If you wish to apply for this vacancy, please fill out our online form and attach your CV and cover letter (optional).