Fiscal & Administrative Support Specialist

Job Type Full-time Description

TITLE:                          Fiscal & Administrative Support Specialist 

REPORTS TO:             Director of Youth Empowerment & Violence Prevention

CLASSIFICATION:     Full Time, 1.0 FTE

FLSA STATUS:            Non- Exempt 

LOCATION:                Portland, OR

COMPENSATION:     $20.19 - $23.07 DOE

ORGANIZATION BACKGROUND

Latino Network’s mission is to provide transformative opportunities, services, and advocacy for the education, leadership, and civic engagement of our youth, families, and communities. Our work springs from the core belief in Latino community self-determination that is, the ability of community members to participate meaningfully in the decisions that affect their lives and the lives of their families. We actively partner across a variety of city, county, state, and community organizations to deliver training and support, a wide range of services, as well as influence policy.

BENEFITS & PERKS

Latino Network provides a generous benefits package that includes:

• Health Plans including Medical, Dental, Vision, and Alternative Care
• FSA - Flexible Spending Account for Medical & Dependent Care expenses
• 401k Plan with Match 
• Employee Assistance Program
• Employer sponsored Life, AD&D, and Short-Term Disability Insurance
• Paid Leave (Vacation, Sick, Sabbatical)
• $300 Home Office reimbursement
• $75 Monthly internet reimbursement
• Self - Care perks
• Team and family events

POSITION SUMMARY

The Fiscal & Administrative Support Specialist provides overall administrative support to the leadership team of the Youth Empowerment & Violence Prevention department.. The Fiscal & Administrative Support Specialist also assists with data entry support, contract management, monitoring program expenditures, and preparing client assistance logs. Part of a dynamic team providing critical services to families, this position provides overall administrative and logistical support to ensure our programs run smoothly and to facilitate positive participant experience.  The position requires flexibility, attention to detail, and a desire to work collaboratively to positively impact families and communities.

PRIMARY DUTIES AND RESPONSIBILITIES

• Support the YEVP program teams with their activities, services, and events
• Schedule and manage logistics for meetings.
• Respond to incoming calls and referrals in a timely manner.
• Provide administrative support to the department’s leadership team.
• Develop and maintain client assistance tracking systems for department.
• Participate in department and agency staff meetings and trainings.
• Data entry into Multnomah County and Latino Network case management software.
• Meet deadlines for mileage, program expense reimbursements and timesheets.
• Support department special projects. 
• Support management of grants and contracts.
• Develop and maintain program expense tracking systems for department.
• Review invoices for accuracy.
• Meet data deadlines to ensure reports are completed on time.
• Maintain punctual, regular and predictable attendance.   
• Work collaboratively in a team environment with a spirit of cooperation.
• Comply with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and existing confidentiality laws.
• Other duties as assigned by supervisor.

Requirements

SKILLS, KNOWLEDGE AND EXPERIENCE

• Bicultural proficiency: knowledge of Latinx culturally based worldview, adaptive reasoning, and problem-solving practices of Latinx individuals, families, and community living in urban neighborhoods impacted by crime, poverty, and racial inequity. 
• Bilingual required: strong oral and written communication skills in Spanish.
• Knowledge of and experience working with families in the Latino community.
• Strong desire to promote social justice with and for Latino youth & families.
• Ability to work well independently and within a team.
• Ability to be flexible and creative in the work environment.
• Ability to coordinate multiple priorities.
• Excellent follow-through and attention to detail.
• Data entry experience preferred.
• Strong computer skills including Word, Excel, Power Point.
• Respect for diversity; desire and ability to work cross-culturally
• Ability to demonstrate a combination of the following characteristics: patience, open-mindedness; high level of responsibility; willingness to grow, change, an