Executive Administrative Assistant

Overview

POSITION SUMMARY:

The Executive Assistant will act as a liaison between executives, employees, clients and other external partners.  This position is responsible for reviewing, coordinating and maintaining business activities.

Responsibilities

KEY RESPONSIBILITIES:

 

• Act as a liaison among executives, employees, clients and other external partners
• Coordinate travel logistics for executives and employees (i.e. conference registration, airline and hotel reservations, ground transportation)
• Coordinate company events such as annual picnic and holiday party – duties include site selection/site visit; menu/entertainment; promoting of event; maintaining attendee list; finalizing event plans, etc.
• Schedules internal client meetings
• Prepare expense reports for Executive Officers. Coordinate meetings with Senior Staff 
• Coordinate company participation at trade shows/conferences – i.e. registration, travel, hotel reservations, shipment of supplies
• Provide project work for Executives as requested

Qualifications

The above duties are meant to be representative of the position and not all-inclusive.

 

MINIMUM JOB REQUIREMENTS:

 

Education/Training:  High School Diploma or Equivalent; Associates Degree is a plus

Business Experience:  Seven to ten years of related experience.

 

KNOWLEDGE, SKILLS & ABILITIES:

• Notary Public
• Excellent verbal and written communication skills
• Ability to manage confidential and sensitive information with discretion
• Excellent verbal and written communications skills
• Excellent interpersonal and listening skills
• Excellent relationship building and organizational skills
• Excellent computer skills including Microsoft Office Suite