Administrative Support Coordinator I

This position’s responsibilities are carried out under general supervision. The incumbent is responsible for coordinating the clerical and administrative support to multiple programs within CaPE programs including ASBSN, Health Science, PMHNP, and RN-BSN.or administrative office and performing complex administrative support duties of an operational and procedural nature. Responsibilities include coordinating office workflow, maintaining office procedures, tracking and compiling budget and operational data, preparing reports and correspondence, interpreting and applying established policies, and serving as a primary administrative contact for the unit. The position exercises independent judgment in prioritizing work and resolving routine operational issues.

• Coordinate clerical and administrative support functions for the unit.
• Establish and maintain office procedures and workflow processes in accordance with university guidelines.
• Coordinate department meetings and related documentation.
• Coordinate logistics for events and operational activities.
• Process and monitor purchasing and procurement documentation.
• Coordinate travel arrangements and reimbursement documentation.
• Provide lead work direction and guidance to support personnel.
• Troubleshoot routine office operational issues.
• Maintain operational calendars and deadlines.
• Maintain and monitor operating budgets and financial records.
• Track expenditures and prepare recurring financial status reports.
• Compile departmental data related to enrollment, curriculum, and workload.
• Maintain confidential personnel and student records.
• Prepare required operational and administrative reports.
• Coordinate documentation for audits and program review processes.
• Track course enrollments and schedule changes.
• Review financial documentation for completeness and compliance.
• Serve as primary administrative contact for faculty, staff, and students.
• Provide administrative coordination for academic and operational activities.
• Maintain program documentation and advising files.
• Prepare correspondence and official communications.
• Provide administrative support to committees.
• Coordinate dissemination of procedural updates.
• Resolve routine operational and procedural matters.
• Support outreach and program-related activities.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.

• Two (2) years of related experience.
• Bachelor’s degree in Business Administration, Public Administration, Communications, Higher Education Administration, or a related field.
• Prior experience in a CSU or higher education setting.
• Experience in managing budgets, tracking financial transactions, and preparing financial reports.
• Experience coordinating events, handling logistics, and managing travel arrangements.
• Experience working in a higher education setting.

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to understand and operate in a variety of organizational structures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of