Senior Executive Operations Specialist

This is a remote position.

Total weekly hours: 40 hours

The company is a luxury events studio that moves like a high-end house—designing with intent, executing with precision, and protecting the brand at every touchpoint. Systems and processes aren’t just administrative tasks—they’re the product that enables white-glove experiences at scale.

Our client is seeking a Senior Operator, two levels above a traditional Executive Assistant—someone who combines Chief-of-Staff strategy with Operations rigor. This leader will architect the operating system for the studio, create clarity and cadence around decision-making, and ensure all work is delivered on time, on budget, and on brand.

The ideal candidate is an equal blend of strategic partner and organizational architect, raising the bar for how information flows, how teams align, and how clients experience the company’s standard of excellence.

• 6–10 years of experience in operations or program management supporting senior executives (ideally in events, production, hospitality, agency, or luxury sectors)

• Exceptional communication skills — concise briefs, clear writing, and strong stakeholder alignment

• Financial fluency: ability to manage budgets, invoices, AR/AP, and interpret P&L statements

• Composed under pressure; solution-oriented; high ownership and standards; impeccable taste

• Canva

• Google Workspace (Docs, Sheets, Slides, Drive)

• Asana or Airtable

• HoneyBook (or similar)

• E-signature tools

• Zapier or Make
• Bonus: QuickBooks, light contract redlines, Figma, or InDesign

Proactive updates, clean handoffs, fewer fire drills, measurable efficiency gains, and portfolio-worthy delivery—every time.

• HMO coverage (eligible locations)

• Permanent work-from-home

• Immediate hiring