Scheduled Hours

40

Position Summary

Performs post-award activities with moderate supervision. May assist with pre- award activities with supervision/oversight.

Job Description

Primary Duties & Responsibilities:

• Act as liaison to accounting departments to resolve accounting issues and manage year-end process.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Updates and forecasts grant expenditures for faculty grant portfolios.
• Ensures timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of OSRS.
• Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
• Obtains signatures and forwards grant financial status reports to PI and senior leadership.
• Monitors invoices for outgoing subawards.
• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
• Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Assists with the day-to-day management of departmental grant financial operations, including but not limited to accounts payable, accounts receivable, program budgets, revenue reconciliation, financial reporting and analysis.
• May assist with pre-award activities including:
  • Coordination of proposal submission, including gathering of all materials from collaborating researchers and teams
  • Coordination and development of proposal budgets and justifications
  • Monitoring and adjusting Other Support documents
  • Tracking report due dates and coordinating on-time submission of all materials needed
  • Maintaining knowledge of regulatory compliance and agency/university guidelines
  • Recording and reporting on proposal and award history
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Knowledge of SUBS system.
• Knowledge of agency guidelines.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting Processes, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Grant Administration, Grants Accounting, Interpersonal Communication, Microsoft Excel, Microsoft Office, Microsoft Word, Oral Communications, Workday Software, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a give