Job Description Summary

Department - Health

Job Description

Job Type: Classified

Job Classification: 5896 - Administrative Assistant II

Salary Grade: 2

Pay Range:

Hiring Range: $17.13 - $20.13 Per Hour

Pay Range: $17.13 - $23.13 Per Hour 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The Consumer Health & Food Safety (CHFS) Division at the Pima County Health Department is looking for a dependable and detail-oriented Administrative Assistant II to join our team. In this role, you’ll help keep our operations running smoothly by answering public inquiries, routing calls, and making sure communication flows easily between staff and the community.

You’ll also be responsible for keeping digital records up to date, organizing electronic files, and handling a variety of everyday office tasks like managing mail, coordinating couriers, and using office equipment and digital communication tools. In addition, you’ll have opportunities to work on special projects, such as drafting and formatting documents to help improve how we serve the public.

This position is a step up from the Administrative Assistant I role, involving more complex tasks and a greater level of independence. If you enjoy working in a fast-paced environment and supporting a team dedicated to protecting public health, this could be the perfect fit for you.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Responds to public and staff by providing general information pertaining to departmental or program activities;

• Answers single- and multi-line telephones, routes calls and relays messages;

• Resolves routine problems in person, by phone and through correspondence with complainant;

• Requests specific information by telephone;

• Checks documents for completeness and accuracy and issues licenses and permits;

• Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims;

• Edits documents for grammar, punctuation, spelling and format;

• Codes, confirms, enters, updates, and retrieves data using automated filing systems;

• Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports;

• Establishes and maintains filing systems and retrieves documents from files as required;

• Researches document files and automated records for specific information;

• Copies and distributes materials and acts as key operator for copy machine;

• Reads, screens and directs mail and composes answers to routine correspondence;

• Calculates fees, records payments and balances routine accounts;

• Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;

• Performing moderately complex word processing activities such as preparation of charts, graphs and tables;

• Transcribing a variety of correspondence, reports and documents from dictating equipment;

• Scheduling and arranging meetings, conferences, interviews and other appointments;

• Training other staff members in office procedures and clerical activities;

• Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities.

Minimum Qualifications:
 

Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.
 

(Relevant experience and/or education from an accredited college or university may be substituted.)
 

OR:
 

One year with Pima County in an Administrative Assistant I position.

Qualifying education and experience must be clearly