Program Administrative Specialist

Job Family:

Operations Management

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do: 

• Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables.

• Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up.

• Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation.

• Track multiple workstreams and provide status updates, highlighting any risks or delays to the team.

• Support updates to policies, procedures, and SOPs to reflect new organizational structures.

• Assist with scheduling and coordinating meetings, workshops, and working sessions.

• Conduct basic research and analysis to support understanding of current-state operations and potential improvements. 

What You Will Need: 

• Minimum of Bachelor's Degree in relevant field.

• One(1) + year of professional experience in any of the following; project management, stakeholder engagement, communication (written and verbal), records management, compliance, and privacy programs.

• Proficiency with MS Office tools: Word, Excel, PowerPoint. 

• Strong attention to details .

• Demonstrated ability to track and manage concurrent workstreams, competing deadlines, and cross-functional dependencies in a fast-paced environment. 

• Strong written and verbal communication skills to support stakeholder engagement, facilitate working sessions, and clearly convey updates across diverse audiences.

• Must be able to travel to the client site in Bethesda, MD as needed.

• US Citizen and Green Card holders only.

• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.

What Would be Nice to Have: 

• Demonstrated experience working with NIH Institutes and Centers (ICs) and understanding of NIH governance, operations, and stakeholder landscape or other Health and Human Services (HHS) organization.

• Experience supporting organizational transformation efforts, including restructuring, centralization, or realignment initiatives, with awareness of policy, workforce, and process impacts.

• Experience working with a wide range of stakeholders, such as agency staff, central offices, and external partners, with the ability to collaborate across organizations to support alignment and decision-making 

The annual salary range for this position is $49,000.00-$81,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities