Administrative Assistant

Your Opportunity

The Stantec Miami Fl office is seeking an experienced, highly motivated individual to provide organizational and administrative support to our team. The position will play a key role by providing support to the local management team, assisting with all office operations. 

Your Key Responsibilities

• General clerical duties including photocopying, fax and mailing, maintain supplies and UPS/FEDEX.
• Phone system several incoming lines
• Greeting clients and vendors
• Supporting conformance with company policies, procedures and ISO-certified Integrated Management System
• Prepare documents in MS Word, Excel, Powerpoint, OneNote, and other programs
• Prepare, edit, and format documents including correspondence, reports, proposals, drafts, memos, office address book and emails
• Processes expense reports, invoices and orders
• Schedule and coordinate meetings, appointments, internal and external events and travel arrangements.
• Creating attractive graphics, maps and figures to include proposals, technical reports, meeting notes and presentations
• Handle administrative requests and queries from leadership, project managers and engineers.

Your Capabilities and Credentials

The successful candidate will possess a strong work ethic and excellent organizational skills. The successful candidate will also possess the following qualifications: 

• Strong work ethic and commitment to safety.
• Detail-focused individual, who has the ability to learn and adapt quickly
• Demonstrate strong time management skills with the ability to prioritize and meet deadlines in a fast pace working environment
• Ability to work with multiple project managers to assist in meeting deadlines
• Excellent written and oral communication skills, strong time management skills
• Flexibility and ability to work extended hours as required.
• Enjoys working independently and within a team environment
• Advanced proficiency in office systems, and general office maintenance
• Advanced expertise in the Windows environment, including the full suite of Microsoft office programs, Word, Excel, Outlook, PowerPoint, OneNote and Adobe Reader/Writer.
• A valid Driver’s License and a dependable personal means of transportation are required

Education and Experience

• Minimum of 2 years' work experience in required. Experience in A/E (engineering, architectural or construction) consulting firm is preferred. 

This description is not a comprehensive list of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.