Senior Project Coordinator, US Medical, Oncology

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

The Senior Project Coordinator will provide project and administrative support to the members of the US Medical Oncology team. Performs diverse project and administrative focused duties, which by nature of the position, may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills in prioritizing, multi-tasking and working independently, as well as the ability to remain poised and focused in a fast-paced working environment.

Key Responsibilities

• Perform highly diverse, and often time-sensitive, highly complex administrative functions, projects, and tasks.

• Addresses correspondence, manages calendars, schedules meetings and events, maintains distribution lists, makes domestic travel arrangements (based on current company travel guidance), maintains accurate departmental records, and on-boards & off-boards contractors and employees.

• Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.

• Independently leads and manages team culture activities.

• Supports with logistical planning and onsite execution of team events and meetings.

• Maintains a positive attitude, a high level of productivity, and is adaptable to change. Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes with minimum assistance from supervisor.

• Interfaces in a professional manner with matrix team members, handles confidential information with discretion and demonstrates diplomacy and excellent judgment in dealing with sensitive situations.

• Coordinates with the IT organization within BMS to support team with technology needs related, but not limited to integration of team members.

• Supports team with finance processes such as but not limited to routing of statements of works and opening new purchase orders.

• Anticipates key issues and implement action plans based on changing priorities and commitments.

• Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.

• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.

• Provides back up support for other project coordinators and administrative assistants within the department.

Qualifications & Experience

• High School degree required, some college or degree desirable

• 5 years administrative or comparable experience. Prior Project Coordinator experience preferred

• Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize technology effectively to support strategic initiatives and/or processes

• Ability to interact professionally with colleagues at all levels of the organization

• Must be highly proficient in various BMS systems (Concur Travel/T&E, MS Teams, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint) and other office tools (Office365, Calendar, eMail and audio/ video conferencing).

• Detail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.

• A collaborative team player who effectively builds relationships with team and other departments and can work independently.

• Demonstrates