Logistics Administration Specialist (Contingent Upon Contract Award)

Active DoD Secret Clearance required

This is a contingent position, meaning employment is dependent upon the successful award of the associated contract to Aretum and completion of any required background investigation or security clearance verification.

About Aretum

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Job Summary

The Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the mission.

The specialist plays a key role in supporting Command and Control (C2) and MOCTT related training by maintaining accountability of Government Furnished Equipment (GFE), coordinating instructor and student travel, and ensuring that all administrative and logistics activities comply with Marine Corps policies and the Navy and Marine Corps Correspondence Manual.

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.  

Responsibilities

• Provide logistics and administrative support for training events, including MOCTT, MISTC, and related exercises.
• Coordinate and track equipment inventory, including receipt, issue, accountability, storage, and turn in of government furnished equipment and other assets.
• Support procurement actions, including gathering requirements, tracking purchase requests, monitoring order status, and maintaining procurement records in accordance with applicable policies.
• Coordinate all aspects of travel for instructors and students, including itineraries, reservations, and documentation, and prepare and track travel authorizations and vouchers.
• Prepare, format, and route official correspondence and documentation in accordance with the Navy and Marine Corps Correspondence Manual and applicable Marine Corps orders.
• Maintain electronic and hard copy records, files, and trackers for equipment, procurement, travel, correspondence, and training documentation.
• Assist in the creation, editing, and control of letters of instruction, trip reports, rosters, and deliverables that support training operations.
• Coordinate with instructors, systems engineers, and administrative staff to ensure C2 system components and supporting materials are available and configured for training use.
• Support compliance with Marine Corps and other applicable policies for administrative reporting, equipment accountability, and procurement processes.
• Provide general office support, including scheduling, meeting coordination, visitor control, and document routing as required.

Requirements

• Active DoD Secret clearance.
• High school diploma or GED.
• Minimum 5 or more years of administrative or logistics experience supporting DoD or USMC programs.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, PowerPoint, and Outlook.
• Proficiency with Adobe Acrobat for creating, editing, and managing PDF documents.
• Demonstrated expertise applying the Navy and Marine Corps Correspondence Manual and related Marine Corps orders for document formatting and routing.
• Experience managing equipment inventories, including tracking, reconciliation, and accountability of government furnished equipment.
• Experience supporting procurement tracking, vendor coordination, and basic supply or logistics actions.
• Experience coordinating and tracking travel for military or government personnel, including familiarity with travel orders and vouchers.
• Strong organizational skills and attention to detail, with the ability to manage multiple concurrent tasks and deadlines.
• Strong verbal and written communication skills and the ability to work effectively with instructors, engineers, staff, and government customers.

Preferred Qualifications

• Associate degree.

• Prior experience in a Marine Corps training or operational support environment, especially MISTC or similar C2 training programs.
• Familiarity with logistics management systems for r