Medical Records Clerk

Job DetailsJob Location: Main Campus - San Diego, CA 92111Position Type: Full TimeSalary Range: $21.00 - $21.00 HourlyJob Shift: DayJob Category: Administrative - ClericalBy joining the San Diego Center for Children, you will empower children and families through transformative mental health care and educational services.  Our vision is to inspire a world where children and families live joyful, healthy lives.  We serve over 1,000 people every day - are you ready to make an impact?  

Join us - and work with purpose!  

POSITION BENEFITS

Team-Oriented, Multidisciplinary Approach
Ongoing, High-Level Learning and Development Opportunities 
Culturally Diverse Environment 
Joint Commission Accredited Organization 
Comprehensive Health Insurance (Medical, Dental, Vision, Pet)
Retirement Savings Plan: 403(b) - With Employer Match Up To 3%
Generous Paid Time Off (Vacation, Sick Leave, Holidays)
Wellness Programs
EAP - Employee Assistance Program
Tuition Reimbursement or Assistance For Continuing Education
Employee Discounts
Employee Recognition Program
Opportunities For Career Advancement
May Be Eligible For State or Federal Loan Forgiveness Programs For Work With Underserved Populations

SUMMARY

The Medical Records Clerk provides the necessary administrative support to ensure Residential medical records are maintained and services are documented in accordance with applicable regulations and accreditation standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Maintain organization, filing, and storage of all Residential treatment medical records.
Assist in medical records audit/review preparation as needed.
Assist with the creation, configuration, and maintenance of user accounts within the electronic health record (EHR).
Update youth records as needed within the EHR, including psychiatrist, clinician, unit changes, and uploading new/updated youth photos.
Prepare medical records/documents as youth are admitted and ensure all intake documentation is received.
Prepare discharge medical records and other documents as needed for transfer to offsite storage location.
Process and fulfill applicable medical records requests and respond to subpoenas for medical records in a timely matter and per applicable regulations.
Complete various tracking spreadsheets (client utilization, incident reports, documentation, etc.) to provide Residential and interagency departments with required data.
Enter serious incident data for Residential youth in SDCC’s internal electronic health record per required timeframes.
Submit required documentation (serious incident reports, quarterly reports, treatment updates, etc.) to external entities as indicated for all Residential youth per specified and required timeframes.
Take appropriate measures to ensure confidentiality of protected health information and records.
Immediately report any unsafe acts, conditions, areas of risk, or accidents in their department and or organization to immediate supervisor.
Display a commitment to anti-racism and engages in diversity, equity, and inclusion efforts within clinical work, the program, and the organization.
Fulfill all contractual and organizational training requirements.
Perform special projects, assignments and other related duties as required or assigned.

On The Job Mandatory Ongoing Certification Training:

Maintain all certifications and licenses required for the role, ensuring they remain current
Complete and stay up-to-date with all mandatory trainings as specified by the San Diego Center for Children, including but not limited to: Residential Required Trainings, False Claims, HIPAA, Safety (Emergency Management, Infection Prevention and Control, Injury Prevention, and Active Shooter Preparation), Privacy and Security, Mandated Reporting, Code of Conduct, Rights of Individuals Served, Professional Boundaries, Cultural Competency, including designated IDEA Trainings

LANGUAGE SKILLS

Ability to read, analyze, and interpret medical records, journals, reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to management and public groups.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions and deal with several abstracts and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential func