GME Program Administrator

POSITION SUMMARY:

The GME Program Administrator is responsible for assuring that programs for the education of Internal Medicine residents/fellows are properly organized, well-coordinated, effective, monitored, and in compliance with requirements set by Boston Medical Center (BMC) and by all organizations and agencies (such as the ACGME and the governing RRC). The GME Program Administrator responds to all inquiries related to the training program, and interfaces with appropriate individuals, medical schools, licensing bodies, and affiliated institutions and organizations to obtain all necessary paperwork to onboard and maintain trainees. Operating independently with minimal direction, the Program Administrator serves as a liaison between trainees, the Program Director, the GME office, the hospital, and accrediting bodies.    

Position: GME Program Administrator       

Department: Medicine VC Education-Residency

Schedule: Part Time

ESSENTIAL RESPONSIBILITIES / DUTIES:  

The GME Program Administrator maintains a thorough and up-to-date knowledge of ACGME common and specialty-specific program requirements related to the administrative management of the Internal Medicine training program. They seek support and guidance from Program Director, Program Manager, GME office, and other Program Administrators, as needed.  

They actively participate in Program Administrator monthly meetings, and other trainings/events through the GME office.  

PROGRAM ADMINISTRATION RESPONSIBILITIES:   

• Maintains and updates training program website in partnership with Department and Communications stakeholders.  

• Point person for preparing, coordinating, and organizing materials and logistics for program recruitment days as well as orientation for new trainees.  

• Partners with GME Office around hospital-wide orientation.  

• Manages and performs all administrative responsibilities related to hiring, licensing, onboarding, and advancement of trainees and communicates with trainees about related requirements, trainings, and processes.  

• Tracks completion of these tasks and appropriately follows up with those who are incomplete or non-compliant.  

• Serves as a liaison for residents regarding benefits and Human Resources issues.  

• Works with the Program Directors to ensure compliance with ACGME (and or other governing/credentialing body) guidelines and their programs specialty board guidelines.  

• Assists in preparations for site visits, self-study, and other internal and external review processes.    

• Responsible for establishing and maintaining effective working relationships between the, GME Office, training program leadership, and trainees.  

• Works with the Residency Management Suite application (New Innovations) to assist with tasks such as scheduling, procedure logging, and evaluations.  

• Monitors and maintains accurate<