Executive Assistant, People and Culture

Job title: Executive Assistant, People and Culture

Location: Morristown, NJ

About the job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.  

The Executive Assistant, People & Culture will be responsible for providing primary support to the Global Head of People & Culture Strategy & Portfolio in addition to support to members of the P&C Strategy & Portfolio Leadership Team.

The incumbent provides outstanding administrative and operational support to senior leadership, ensuring the smooth and efficient day-to-day flow of operations. This role requires a seasoned professional who works with a high degree of independence, discretion, and integrity in a fast-paced, dynamic environment.

About Sanofi 

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. 

Main responsibilities:

Calendar & Time Management

• Proactively manages executive calendars in real-time, resolves scheduling conflicts, and prioritizes meetings and urgent matters independently

• Manage multiple priorities simultaneously with a strong sense of urgency

• Partners with other Executive Assistants and/or leaders to find optimal meeting times, collect agenda items and objectives, and manage overall calendar/time demands and workflows

Travel, Expense, & Events

• Plan and book comprehensive domestic and international travel arrangements including (but not limited to): flights, trains, hotels, cars, international visas, and other reservations as needed

• Monitor and execute expense management, ensuring that receipts and charges are processed in a timely manner and per internal policies

• Plan and execute on-site and off-site meetings and events, including venue bookings and coordination (internal or external), A/V needs, and catering logistics; may be required to be on-site for these meetings to provide on-site executive support

• Plan and coordinate virtual events e.g., all-hands meetings, webinars, etc.

Administrative Operations

• Prepare and compile information for presentations, reports, correspondence, and other ad hoc materials using MS Office (Outlook, Teams, PowerPoint, Excel, Word)

• Process purchase orders and carefully track invoices, payments, and ensure vendors are billing in a timely manner and according to our policies

• Manage document repositories including SharePoint and Teams sites

Stakeholder Engagement and Collaboration

• Partner effectively with all levels of the organization (including senior stakeholders and their EAs) as well as external stakeholders

• Perform duties with an optimistic and “can-do” attitude to help support the team, mission, and objectives

• Performs other duties as required in support of the leadership team and broader organizational needs.

About you

Education / Skills:

• High School Diploma or GED and 6+ years administrative experience

• Communication: Outstanding oral and written communication skills

• Technical Proficiency: Strong computer skills with expertise in MS Office Suite (Outlook, Teams, PowerPoint, Excel, Word) and corporate digital tools e.g., Concur, Coupa

• Emotional Intelligence: Ability to navigate office dynamics, build internal networks, and interact comfortably with individuals at all levels

• Judgment & Confidentiality: High degree of discretion in handling sensitive information; exercises excellent judgment in complex or confidential situations

• Accountability & Integrity: Works independently with a positive attitude, takes full ownership of actions and follow-through.

Why Choose Us?  

• Bring the miracles of science to life alongside a supportive, future-focused team. 

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. 

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. 

• Take good care of you