Communications Manager, Events

Job Description

We’re currently hiring for an Events Manager, to support a cybersecurity focused organization. If you’re passionate about planning, executing and staffing for conferences, tradeshows, and summits, we’d love to talk to you. This position is based in Arlington VA.

The Company

ICF is a mission-driven company filled with people who care deeply about improving the lives of others and making the world a better place. Our core values include embracing difference; we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of difference.

@ ICF Next, we are fearless in finding new ways to solve problems, relentless in making sure it pays off for our clients and committed to making a positive change in the world. Join our community of mission-driven creatives, communicators, strategists, and technologists to challenge the status quo.

The Work

You will manage the team supporting all public engagements for a cybersecurity focused organization. In this role you will help with the planning, logistics and on-site support for all major conferences and tradeshows. Traveling required for approximately 5–8 events per year around the United States. Experience supporting large conferences is a must, preferably IT related.

Key Responsibilities:

• Day-to-day client lead for conference and events management and speakers bureau.
• Cultivate and maintain client relationship to identify opportunities to provide additional support.
• Lead regularly scheduled client meetings to provide project status updates.
• Lead contract support for logistics and planning for CISA related conferences and events.
• Manage and lead public engagement support team.
• Manage all prep and planning activities for conferences, tradeshows and events, including: developing and producing conference/event plans and strategies, securing exhibit and/or meeting space, coordinating applicable collateral materials (brochures, briefing materials, signage, etc.), and developing event staffing plans and after-action reports, and providing general logistical support.
• Manage procurement and ordering of materials for conferences and tradeshows.
• Manage vendor support for conferences and tradeshows.
• Manage logistics and shipping of exhibit materials from HQ to conferences and tradeshows.
• Onsite support for up to eight (8) conferences and tradeshows per year.
• Research information about possible room setup, audiovisual equipment, accessibility needs and services, and other on-site meeting needs.
• Provide onsite support to include registration support, handling general information, inquiries and requests from speakers and participants, coordinating onsite logistics, and troubleshooting issues.
• Support setup and closing down of exhibit.
• Support presentations and assist speakers in exhibit activities.
• Manage giveaways and swag distribution.
• Coordinate with event managers on agendas and program changes.
• Coordinate employee meetings such as staff meetings or team meetings.
• Oversee daily, weekly and monthly status and post-conference reports for all team projects.
• Support admin tasks as needed related to conferences and events.

Requirements:

• Currently holds, or is able to obtain, DHS Fitness Determination
• BS/BA in Marketing, PR, Communications, or equivalent experience.
• 7+ years of event coordination/planning and/or project management experience.

Travel: Must be willing to travel up to 25% domestically to attend conferences

Job Location: Position is hybrid, must be located in Washington D.C. area and able to commute to client site in Arlington, VA as needed (potentially one day a week).

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available,