Project Coordinator_Sales

At Pro-Techs, an Ecore company, we transform reclaimed rubber into innovative performance surfaces that protect people and the planet. Our products power everything from playgrounds and gyms to hospitals, courts, and even rockets—helping people in motion be their strongest, healthiest selves. As a high-growth, sustainability-driven company, we’re leading the way in circular innovation by keeping rubber out of landfills and turning waste into wellness, safety, and performance. We’re excited to find individuals who are eager to be part of a team that’s driving global impact through innovation, sustainability, and purpose.

Location: Remote, US based


Remote role- CST and EST only
Salary $65k- $75k
About the Role
We are seeking a highly organized Project Coordinator to support and drive the execution of multiple projects simultaneously across the Midwest and Southeast regions. This is a key role within our organization, responsible for coordinating schedules, materials, contractors, and customer communication to keep projects moving efficiently from start to finish.
The ideal candidate thrives in a fast paced environment, enjoys juggling multiple priorities, and is comfortable working closely with customers, internal teams, and external subcontractors. During our busy season (April–November), you may manage 10–15 active projects at a time, making attention to detail and strong communication skills essential.
Day to Day Responsibilities
• Act as the primary liaison between customers, contractors, vendors, field supervisors, and internal teams
• Coordinate and schedule project activities, including installations, deliveries, and subcontractor work
• Work directly with customers on timelines, expectations, and status updates; participate in and set up client meetings
• Build and maintain project pipelines that feed internal scheduling for both internal teams and external subcontractors
• Track and report on project projections, monthly activity, and project closeouts
• Maintain accurate and up to date project information in ERP and project management systems (including Quick Base)
• Requisition and finalize material orders; forecast inventory needs to support active and upcoming projects
• Modify schedules and logistics to accommodate weather delays, site issues, or changing customer needs
• Collaborate with the Project Management and Logistics teams to track milestones and ensure on time execution
• Follow and assist with maintaining and improving Standard Operating Procedures (SOPs)
• Provide data driven recommendations to the Lead Project Manager and escalate major budget or scope changes when needed
What You’ll Bring
• High School Diploma or GED required
• 3+ years of experience in project coordination, construction management, or a related field
• Strong customer facing communication skills (written and verbal)
• Proven ability to manage multiple projects and priorities simultaneously
• Comfort working with technical systems, ERPs, and databases (Quick Base experience a plus)
• Above average proficiency in Microsoft Office (Excel, Outlook, Word)
• Ability to read and interpret plans, drawings, schedules, and project documentation
• Strong organizational, time management, and problem solving skills
• Valid driver’s license; minimal travel and occasional overnight stays may be required for field training
Key Competencies
• Collaboration & Communication
• Attention to Detail
• Time Management & Prioritization
• Adaptability in a fast changing environment
• Customer Service Mindset
• Proactive Problem Solving
• Understanding of construction and project operations
Work Environment
• Remote, collaborating with a fully remote team
• Occasional job site visits for training or exposure
Why Join Us
• Be a central driver of production and project success
• Work closely with customers and leadership on meaningful, visible projects
• Play an integral role during a dynamic, high impact busy season
• Join a collaborative team that values organization, accountability, and continuous improvement


What we offer you:
• Competitive medical, dental, vision, and prescription insurance coverage
• 401k with a company match
• PTO Hours are accrued from Day 1
• Tuition reimbursement
• Opportunities for development and internal promotions
• Two minute walk to eco-friendly public transportation from rabbittransit

Sometimes the best jobs get missed because people think they don’t have what it takes. At Ecore, we know hard work, reliability, and a good attitude matter most. No matter your background, experience, or where you’ve come from, if this job sounds like something you’d be pro