Senior Grants & Contracts Analyst

The Human Language Technology Center of Excellence (HLTCOE) seeks a Senior Grants & Contracts Analyst who will work with the center’s Director of Finance to set up and oversee day-to-day sponsored and non-sponsored financial and administrative operations. This position will manage the sponsored activities, both pre- and post-award, and the non-sponsored activities for the HLTCOE.

In summary, this position will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, monthly and annual reporting, compliance, and closeout.

Position Overview

• Sr. Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.

Job Scope/Complexity

• Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. This role may serve as the lead Grants & Contracts position, in departments where a Grants & Contracts Manager doesn’t exist.

Types of Sponsored Awards for which the Position is Responsible

• This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. Will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.

Specific Duties & Responsibilities

• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research.
• Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
  
• Responsible for the timely preparation of proposal budget for Principal Investigator Review.
  
• Provide instruction, preparation assistance and support related to grant application procedures.
  
• Serve as liaison between research units, central offices and funding agencies.
  
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
  
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  
• Manage all assigned grant submissions to ensure timeliness and accuracy.
  
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
  
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
  

• Ensure that post-award responsibilities are completed, including budge