Medical Records Specialist (3066)

Job DetailsJob Location: CCOH - Westheimer Main - Katy, TX 77450Position Type: TemporaryEducation Level: High School Diploma/GEDTravel Percentage: Up to 10%Job Shift: DayJob Category: Other PositionsUS Heart and Vascular is needing a Temporary Medical Records Specialist to join our team at Cardiology Center of Houston in Katy, TX

 

Key Responsibilities:

Document & Information Management


Monitor and manage digital fax boxes throughout the day, ensuring all documents are reviewed, routed, and processed promptly.
Receive, review, and scan incoming paper and digital documents into patient charts using eClinicalWorks (eCW)
Verify accuracy, proper patient matching, and correct document categorization during import and scanning.


Imaging & PACS Workflow


Utilize PACS and image-sharing software to upload, retrieve, and route diagnostic images
Process external imaging reads, including intake, distribution to reading providers, and uploading results into the EMR
Communicate with external facilities for image requests, clarifications, or troubleshooting.


Record Requests


Process incoming medical record requests (patient, provider, insurance, legal, etc.) accurately and in accordance with HIPAA and organizational policies
Prepare, validate, and release records through approved channels and systems
Maintain tracking logs and ensure timely turnaround of all requests.


Administrative Support


Assist with daily mail handling, including sorting, distributing, and routing clinical documents to appropriate departments
Answer incoming departmental phone calls, providing excellent customer service and directing calls as needed
Communicate effectively with internal staff, patients, and external facilities regarding documentation and image workflows.


Compliance & Quality


Ensure all medical records processes comply with HIPAA regulations and organizational privacy standards
Maintain accuracy, confidentiality, and security of patient information at all times
Participate in audits, quality checks, and workflow improvement initiatives as needed.
 


Qualifications:


High school diploma or equivalent.
Previous experience in a healthcare, medical records, or administrative support role.
Strong attention to detail and organizational skills.
Proficiency with computers, scanners, and common software applications.
Ability to maintain confidentiality and adhere to privacy regulations
Experience with eClinicalWorks (eCW) or other EMRs preferred but not required
Familiarity with PACS, image-sharing platforms, or diagnostic imaging workflows preferred but not required.
Understanding of medical terminology and healthcare documentation standards preferred but not required.


 

About Katy, TX.Katy is a fast-growing Houston suburb known for top-rated schools and a family-friendly atmosphere. It offers affordable housing, a strong job market, and great shopping and parks. Residents enjoy suburban comfort with easy access to big-city amenities. With a strong community feel, Katy is perfect for families.

 
Qualifications