Project Billing Specialist

Responsible for the accurate and timely billing of project-specific jobs, with a primary focus on plant turnarounds. This role involves meticulous data review and reconciliation to ensure the integrity of all billing records. The specialist will work closely with the Regional Controller to implement corporate billing initiatives and streamline processes as new lines of business are introduced.

 

Key Responsibilities

· Project Invoicing: Prepare and issue accurate invoices to clients based on contract terms, and completed work.

· Data Verification & Reconciliation: Review, verify, and reconcile billing data, including rates, driver tickets, timesheets, etc. Analyze accounts to identify and correct billing errors or unbilled services from prior periods.

· Accounts Receivable Management: Support Accounts Receivable by resolving billing discrepancies with clients.

· Client & Internal Communication: Serve as a point of contact for client inquiries regarding billing issues, ensuring timely and professional resolution. Collaborate with account managers and operations departments to guarantee accurate and timely billing.

· Process Improvement: Support the development and documentation of standard operating procedures (SOPs) for the billing department.

· Record Keeping & Reporting: Maintain and update all billing records, client information, and project documentation. Generate and analyze billing reports to identify trends and areas for process improvement.

· Compliance & Contract Review: Ensure all billing activities comply with company policies and industry regulations. Review and interpret contract details to ensure accurate and compliant billing.

· Project Closure: Assist with all billing-related activities during the project closure process.

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Qualifications & Skills

· Experience: Proven experience in a billing, accounts receivable, or a similar accounting role. Experience with industrial account billing is a plus.

· Attention to Detail: Exceptional attention to detail and a high degree of accuracy in financial data entry and reporting.

· Technical Proficiency: Proficiency in Microsoft Office Suite, particularly Microsoft Excel.

· Organizational Skills: Excellent organizational skills with the ability to manage multiple accounts and priorities simultaneously in a fast-paced environment.

· Communication: Strong written and verbal communication and interpersonal skills for effective client and inter-departmental collaboration.

· Problem-Solving: Ability to work independently, analyze data, and proactively resolve billing issues.

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Reporting Structure

This position reports directly to the Regional Controller.

 

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com