Temporary Administrative Assistant - Accounting and Financial Management - (UTEMPS)

Job Posting Title:

Temporary Administrative Assistant - Accounting and Financial Management - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 30, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is May 30, 2025.

Purpose

Provide quality, front desk customer service in person, over the phone, and by e-mail for all Accounting and payroll-related issues and self-service web applications. Assist with inquiries such as paper check questions, deadlines, banking, and holds.

Responsibilities

• Generate reports and statements and assist customers with electronic services in Workday, *DEFINE, and other systems. Disburse payroll and accounting checks and take the lead on the daily check processing. Assist with post-payment processing issues including researching the status of checks, following up on returned ACH deposits, and following up with employees with returned funds.

• Coordinate shared responsibilities with other team members including checking and distributing mail, following up on voicemails, copying/faxing/filing, and general administrative assistance to AFM staff. Provide miscellaneous administrative support for Accounting and Financial management including managing inventory iPads, fulfilling W-9 and credit letter requests, and backing up team members on other duties as needed. Open and close the office daily. Other related functions as assigned.

Required Qualifications

High school graduation or GED. Three years of clerical experience. Demonstrated excellent verbal, written, and interpersonal skills. Professional demeanor, dependable, and punctual. Experience as a receptionist, providing customer service, and providing clerical support. Demonstrated experience managing multiple tasks with frequent interruptions and minimal supervision. Experience with Microsoft Word, Excel, and Outlook. An equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience as a receptionist, providing customer service, and providing clerical support. Demonstrated experience managing multiple tasks with frequent interruptions and minimal supervision. Experience working in a financial or higher education environment. Experience working with DEFINE or Workday. Experience with Microsoft Word, Excel, Outlook, and Adobe Acrobat. Excellent data entry skills. Bilingual.

Hourly Rate

$23.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Repetitive use of a keyboard at a workstation.

Work Shift

• Hours per week - 40

• The work hours are from 8:30 a.m. to 5:00 p.m.

• The customer service desk is open 9:00 a.m. to 4:00 p.m.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In a