Executive Assistant

Omni Boston Hotel at the Seaport

Launch Your Career at the Omni Boston Hotel at the Seaport

Forget a job—start a career journey with a brand that defines luxury and personalized service in one of America's most vibrant cities. The AAA Four Diamond-rated Omni Boston Hotel at the Seaport isn't just a hotel; it’s a dynamic hub and a landmark that offers unparalleled opportunity.


Why Join Our Team?


Work at the Center of it All: Our prime location in the heart of the bustling Seaport District puts you at the nexus of Boston’s commerce, culture, and charm. With easy access to South Station, the harbor, and Logan International Airport (BOS), you'll be part of a team that serves as the ultimate gateway to the ever-evolving city.


Elevated Environment, Elevated Experience: Step into an atmosphere of sophistication and style. You'll work within a stunning property featuring 1,054 well-appointed rooms, many boasting unrivaled floor-to-ceiling city and harbor views. Imagine being part of the team that operates seven distinct dining experiences, a luxe day spa, and a year-round heated rooftop pool and hot tub.


A Stage for Your Success: With over 100,000 square feet of flexible function space, we host major meetings and conferences daily. This means a fast-paced, high-profile environment where you can sharpen your skills, gain diverse experience, and make a visible impact on every guest's stay.


Be the Best of Boston: At Omni, our commitment is to provide every guest with warmth, personalized service, and unforgettable experiences. We are looking for passionate, motivated individuals ready to deliver this promise. If you are ready to bring your best every day and elevate your hospitality career, we want you!


Ready to define the standard of luxury hospitality in the Seaport? Apply today and help us create the next unforgettable Boston experience.


JOB DESCRIPTION

The Omni Boston Hotel at the Seaport is located in the center of the bustling Seaport District. The AAA Four Diamond rated hotel boasts 1,054 finely appointed guestrooms with 52 suites, seven delectable dining experiences, a scenic rooftop pool, a luxury Breve Spa, and more than 100,000 square feet of meeting and event space allowing to provide each guest a unique and memorable experience. Come join the team that was voted “2023 Best Places to Work” by the Boston Business Journal!

Creativity must infuse everything we do, and everyone in the hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity. We believe there is always a way to make it work. If we don't have the solution, we dig deeper creatively to find one.

POSITION OVERVIEW
The Administrative Assistant to the General Manager is a trusted partner within the Executive Office and plays a meaningful role in bringing Omni Hotels & Resorts’ core values to life. This position supports the General Manager by providing thoughtful, proactive administrative support while demonstrating a genuine commitment to service, integrity, and collaboration.

The ideal candidate leads with professionalism, authenticity, and a passion for hospitality, ensuring the Executive Office operates with efficiency, care, and respect for all associates, guests, and partners.

Hourly rate for this position: $33.93

Key Responsibilities
Executive Office Support (Service & Integrity)
• Provide high-level administrative support to the General Manager, including calendar management, scheduling, and meeting coordination
• Prepare meeting agendas, record minutes, and track action items to ensure timely follow-through
• Manage correspondence and inquiries with sound judgment, discretion, and professionalism
• Handle confidential information with the highest level of integrity and trust
Communication & Collaboration (Authenticity & Community)
• Serve as a key liaison between the General Manager, hotel leadership, ownership, and corporate partners
• Draft and distribute clear, professional communications that reflect Omni’s voice and culture
• Support leadership meetings and associate forums that encourage transparency, engagement, and connection
• Build positive working relationships across all departments and levels of the organization
Administrative & Organizational Excellence (Innovation)
• Maintain accurate, well-organized executive files, reports, and records
• Assist with expense tracking, invoice processing, and administrative budget support
• Support onboarding and coordination for senior leadership team members
• Contribute ideas and process improvements that enhance efficiency and organization within the Executive Office
Special Projects & Brand Support (Service & Community)
• Assist t