Court Administrative Officer III – Records Supervisor

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

Job Description

This is administrative and/or supervisory work in the Court Service.  An employee in this class is either responsible for independently managing a medium-sized unit, serving as an across-the-board assistant to a higher-level administrator responsible for the supervision of a significant portion of a major court function; or responsible for a major nonjudicial court trial procedure.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• May manage a major facet of Court program, service, or project (e.g., population monitoring, intake functions, systems implementations, human resource services).
• Develops policies, goals and objectives relating to a particular area of work.
• Directs, plans, assigns, and supervises work of subordinate staff.
• Provides work direction and training to subordinate staff or volunteers.
• Reviews work of subordinates for accuracy and completeness and evaluates employee performance.
• Interacts with judicial staff, attorneys, and outside organizations such as the media, Boards or Councils in an advisory role.
• Assists clients and general public in person and via telephone.
• Investigates complaints and issues from general public or other offices.
• Delegates routine situations to staff and responds directly to more complex situations or complaints.
• Prepares and collates weekly, monthly, or annual reports and drafts correspondence.
• Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records.
• Plans, assigns, and reviews work of a medium-sized staff of employees engaged in carrying out a particular court function.
• Regularly reviews work procedures to insure efficient and expeditious process of work.
• Serves as an across-the-board assistant to a higher-level administrator; directs the activities of a segment of a major court function; develops procedures for the operation of the unit.
• Prepares budget requests for area of responsibility; reviews and approves purchase requisitions for major cost items; attends staff meeting and conferences.

MARGINAL FUNCTIONS

Performs other work duties as required.

ENVIRONMENTAL CONDITIONS

Normal office conditions are standard for this class.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Considerable knowledge of th